Part Time Election Support Specialist
HOA Elections of California, Inc.
San Clemente, California
Position Type
Part time, approximately 10 to 20 hours per week
Office based role
About the Role
HOA Elections of California, Inc. is seeking a reliable, detail focused team member to support the administration of homeowner association elections. This position is well suited for someone who is organized, accurate, and comfortable handling time sensitive materials and communications. The work is performed in a professional office environment and involves both administrative and operational responsibilities.
Primary Responsibilities
- Receive and process mailed ballots and election materials
- Assist with preparing and assembling election mailings using ballot package preparation equipment
- Maintain accurate records and tracking logs
- Answer incoming phone calls and respond to emails from homeowners and management companies
- Enter and update information in Excel and Zoho CRM
- Support scheduling and deadline tracking using Google email and calendar
- Follow established procedures for handling confidential election materials
Required Skills and Qualifications
- Strong attention to detail and accuracy
- Good organizational and time management skills
- Clear and professional communication skills, both written and verbal
- Comfortable working with our ballot preparation machines, computers and office software
- Working knowledge of, or willingness to learn, Google email and calendar, Excel, and CRM systems
- Ability to follow structured procedures and maintain consistency
- Dependable, punctual, and professional
Preferred Qualities
- Prior administrative or office experience
- Experience with data entry or record keeping
- Ability to handle repetitive tasks with care and precision
- Comfort working with deadlines and schedules
- Professional demeanor when interacting with customers
Work Environment
This is an in office position. The role involves handling election related documents and materials, working with our equipment, and coordinating with coworkers. Accuracy, discretion, and procedural compliance are essential.
Opportunities for Additional Hours and Growth
While the position begins as a part time office role, there is potential for additional hours for candidates who are willing to assist with vote tabulation meetings and related election activities. These meetings provide valuable hands on experience in the election process and may lead to expanded responsibilities. Reliable and capable team members may also be considered for increased hours and long term growth opportunities within the company.
Job Type: Part-time
Pay: From $25.00 per hour
People with a criminal record are encouraged to apply
Application Question(s):
- Share one example that demonstrates you have good attention to detail
- Share one example that demonstrates you have good organizational skills
Work Location: In person
