Seeking Front Desk Administrator
Job Posting:
Integrative Wellness Clinic in Wellesley seeks professional and motivated Front Desk Administrator.
Qualifications:
Computer literacy and strong people skills a must.
Hours:
22-24 hours/week
Mondays – Thursdays, 1:00-6:30 pm
Fridays 3:00-5:00 pm (this shift is preferred but not required)
Responsibilities:
Greet patients, check patients in and out
Schedule patients per practitioner recommendations
Accept and record patient payments
Answer phone calls, return voicemails, communicate with practitioners and managers about any calls that concern them
Call patients from waitlist to fill open appointment spots
Ensure online paperwork is filled out
Coordinate with insurance biller to ensure insurance verification and patient payment is correct
Enter new patient data into system
Assist with inventory management
Maintain physical reception area space
Perform light cleaning duties and close up the office in the evening (taking out trash, etc.)
Communicate clearly with other admin and clinic managers
Respond to requests for medical records
Assist with other administrative tasks as needed
Attend monthly staff meetings
Compensation:
$20/hour
Paid sick time, 3 weeks PTO, continuing education credits
Free and discounted treatments
Free membership to our yoga and movement studio
Reports To: Clinic Manager
Start Date: August 2026
About Us: Stepping Stone Acupuncture & Wellness opened in 2010 and has been serving the Wellesley, Needham, and Weston communities for the past 16 years. We are a full service acupuncture & wellness practice treating children, teens, adults, families, and seniors with a wide variety of integrative medicine services. We currently offer acupuncture, Chinese Herbal Medicine, massage therapy, Abdominal Therapy, craniosacral therapy, reflexology, cupping, and associated therapies.
We opened a yoga and movement studio upstairs from our clinic last year. This position largely handles the clinic administration but has access to the yoga and movement space as well.
Contact: Please send resume and cover letter via Indeed. Please no phone calls.
Job Type: Part-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Continuing education credits
- Employee discount
- Free parking
- Paid sick time
- Paid time off
- Paid training
- Tuition reimbursement
Medical Specialty:
- Pain Medicine
- Sports Medicine
Application Question(s):
- Please tell us what interests you about this position!
- Are you able to commit to the posted hours of the job? (Monday through Thursday 1:00-6:30 pm, optional shift Friday 3:00-5:00 pm)
Experience:
- Customer service: 1 year (Preferred)
- Computer skills: 1 year (Preferred)
Ability to Relocate:
- Wellesley Hills, MA 02481: Relocate before starting work (Required)
Work Location: In person
