Assist with student programming purchasing functions for department
- Facilitate procurement of goods and services for student programming across the department
- Create carts in UF MarketPlace to initiate purchasing of items
- Review purchasing requests in internal departmental purchasing system
- Review and maintain pending purchase orders; follows up as needed
- Responsible for communicating status updates or information on purchases to requestors
Lead the receipt and distribution of goods
- Lead the receiving and checking-in of goods delivered to the central receiving area
- Review and approves receiving documentation for completeness and accuracy; ensure items match purchase orders
- Prepare received orders for distribution to requestors; distribute as needed
Manages the Office Services photocopy area, mailroom, and office supply areas
- Manage and operate photocopy services for the department
- Support unit office by responding to walk-in requests, answering phones, and responding to email inquiries
- Responsible for ordering, tracking, and issuing all office supplies for the department
- Provide support for all mail functions and acts as liaison for University Mail Services, United States Post Office, and other special mail delivery services (e.g. UPS, FedEx); sort incoming mail/packages and deliver to appropriate area or individual; process outgoing mail
- Deliver departmental bank bag to Criser Hall daily.
Assist with processing receiving, delivery of items as well as maintaining inventory for all products purchased within area of responsibility
- Ensure orders received are complete and accurate following up with vendors as required
- Coordinate delivery of items as well as distribution to the various internal units after items are received
- Serve as back-up to fulfill inventory supply requests from current inventory of products as needed.
- Assist in the loading and unloading of supplies and equipment to the receiving areas
- Assist in maintaining inventory of materials and supplies for area of responsibility
- Assist with conducting physical inventories of supply warehouse and furniture shop operations.
Develop reports, handle special projects, tasks, and other duties as assigned
- Perform administrative tasks as required such as filing, scanning, and faxing
- Operates state vehicles
