The Assistant Fleet Division Director manages, coordinates, and optimizes the daily business functions that support fleet operations and assists the Division Director in administering a large, complex fleet organization that provides comprehensive fleet and equipment services across the County.
- Considerable knowledge of public-sector fleet management, lifecycle costing, preventive maintenance and inspection standards, fuel operations, inventory control, environmental and safety compliance, and contract/vendor management; ability to establish countywide standards and objectives, translate them into actionable plans, and produce management reports that support executive decision-making.
- Proficient in business software and fleet systems (FMIS/CMMS, fuel management, telematics, and analytics); ability to develop program reporting systems, interpret complex data, and leverage County systems to monitor operations and produce accurate records.
- Ability to communicate clearly with diverse internal and external stakeholders; routinely works closely with all levels of division and department staff in a collaborative environment; explains policies and regulations in non-technical terms; builds collaborative relationships and delivers responsive service to departments and schools.
- Exercises broad independent judgment in interpreting complex regulations and policies; routinely makes complex and critical decisions and recommendations related to the division's operations, programs, policies, and compliance efforts; requires sound analytical and decision-making skills; decisions typically carry serious consequences related to budget, financial liability, and compliance with regulatory mandates.
- Ability to plan, organize, and direct the work of subordinate professional, supervisory, technical, and support employees; provides guidance and oversight for division operations.
- Works in office, shop, and field environments; may work at various County locations and fleet facilities based on operational needs.
- Visual and hearing acuity sufficient to perform duties; physical ability sufficient for shop and field settings and to perform related tasks; may be required to travel, work a flexible schedule, be on-call, and work outside normal business hours as needed during emergencies and major weather events.
Specific Duties by Functional Area
Parts Operations
- Oversee inventory control for automotive parts, supplies, and materials to ensure adequate supply levels during all operations
- Coordinate purchasing activities and vendor relations to obtain quality parts at competitive pricing
- Monitor parts usage and reconcile inventory discrepancies through regular audits
- Implement systems for automated inventory tracking and cost analysis.
Fuel Operations
- Manage daily fuel transactions and oversee maintenance of fueling infrastructure.
- Monitor fuel usage, efficiency, and costs across the fleet to identify reduction opportunities.
- Ensure compliance with environmental and safety regulations regarding underground storage tanks, dispensing, and reporting.
- Prepare and review monthly fuel consumption and cost reports for management review.
Administrative and Financial Management
- Supervise administrative processes including work order management, invoicing, and financial reporting.
- Manages and oversee the fixed asset inventory for CAM vehicles and equipment.
- Develop and monitor division budgets, ensuring adherence to fiscal policies.
- Prepare management reports, policy documents, and operational analyses for internal and external review.
- Coordinate personnel actions including scheduling, hiring, training, performance evaluations, and discipline.
- Manages and oversee random drug testing for the CDL program.
Information Technology and Technical Services
- Oversee the integration and maintenance of fleet management software and related technologies.
- Ensure accurate data collection for vehicle maintenance, vehicle lifecycle cost, asset tracking, and cost analysis.
- Collaborate with technical staff to develop service standards, safety procedures, and process improvements.
- Evaluate and maintain new technologies such as GPS and telematics, EV integration, and predictive maintenance systems.
Data Entry and Reporting
- Ensure timely and accurate entry of work orders, fuel transactions, and maintenance records into the CAM FleetFocus inventory system.
- Oversee the completion of DMV-EZ-Fleet transactions for vehicle tagging and titling and maintenance of records.
- Validate data integrity across platforms and ensure compliance with reporting standards.
- Generate performance reports to support decision-making and operational transparency.
- Provide analytics on key performance indicators (KPIs) including uptime, cost per mile, and lifecycle costs.
Requirements:
Four (4) year degree in business or public administration or a related field and five (5) years of progressively responsible fleet or complex operations/program management experience, including two (2) years in a supervisory capacity; OR, any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Valid drivers license required.
Visit https://careers.henrico.gov/ and search by job title or Job ID 1147. Job closes 7/16/2026.
Job Type: Full-time
Base Pay: $100,053.00 - $184,053.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
