Part-Time Administrative Assistant (Remote)
Location: Remote (San Francisco Bay Area-based company)
Schedule: Monday–Friday, 9:00 AM – 12:00 PM (15 hours per week)
About Us
We are a small but growing marketing agency serving businesses throughout the San Francisco Bay Area. We provide digital marketing, website design, social media management, advertising, and creative services to a diverse client base. We're seeking a reliable, organized, and personable Administrative Assistant to support our daily operations and help us continue to grow.
Position Overview
The Administrative Assistant plays a key role in keeping our business organized, responsive, and efficient. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks while maintaining a professional and friendly demeanor.
This is a fully remote, part-time position working Monday through Friday from 9:00 AM to 12:00 PM.
Responsibilities
- Answer incoming company phone calls in a professional and friendly manner
- Monitor and respond to inquiries received through the company email inbox
- Create and manage tasks and projects within Monday.com
- Draft client quotes and proposals
- Prepare client contracts and related documentation
- Place online orders and manage purchasing requests as needed
- Track employee and contractor hours
- Generate and send client invoices through QuickBooks Online
- Maintain spreadsheets and reports using Microsoft Excel and Google Sheets
- Organize digital files, records, and administrative documents
- Assist with various administrative and operational projects as assigned
- Support company leadership with day-to-day administrative needs
QualificationsRequired
- Previous administrative assistant, office coordinator, executive assistant, or similar experience
- Experience using Monday.com (required)
- Experience with Microsoft Excel and/or Google Sheets (required)
- Experience with QuickBooks Online or similar invoicing software
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Professional, friendly, and customer-focused phone etiquette
- High attention to detail and accuracy
- Ability to work independently in a remote environment
- Reliable internet connection and dedicated workspace
Preferred
- Experience working in a marketing, advertising, creative, or professional services environment
- Experience drafting contracts, proposals, or client-facing documents
- Familiarity with CRM or project management systems
Compensation & Benefits
- Part-time remote position (15 hours per week)
- Paid sick time
- Retirement plan with company matching contribution available
- Opportunity for growth as the company expands
- Collaborative and supportive team environment
Ideal Candidate
The ideal candidate is highly organized, proactive, dependable, and enjoys helping others. They are comfortable juggling multiple priorities, communicating with clients, and creating structure within a growing business. They take pride in delivering excellent customer service and keeping operations running smoothly.
Pay: $25.00 - $30.00 per hour
Benefits:
Work Location: Remote
