Job description:
Job Title: Assistant Controller
Location: Sarasota, FL
Reports to: Chief Financial Officer (CFO)
Job Summary: The Assistant Controller manages and executes various accounting procedures for a portfolio of club and common interest realty association (CIRA) clients, including general ledger maintenance, account reconciliation, financial reporting, and analysis. This role will support the month-end and year-end closing processes, assist in financial audits, and work closely with cross-functional teams to ensure accuracy, compliance, and efficiency in all financial reporting, ensuring that reported results comply with generally accepted accounting principles (GAAP). This role also is responsible for overseeing all aspects of the accounts receivable operations for the company and its clients.
Key Responsibilities:
Financial Reporting and Analysis: Prepare and oversee the timely preparation of accurate monthly, quarterly, and annual financial statements for a portfolio of common interest realty associations and clubs.
- Analyze financial statements to pinpoint trends, variances, and opportunities for improvement.
- Present financial information and insights to the executive team of assigned work.
- Reconcile Bank Accounts Monthly
- Review Expense Variance Detail
- Reconcile All Balance Sheet Accounts Monthly
- Treasury Management, updating and funding the monthly escrow and entries
- Prepare Monthly Cash flow Analyses and Funding Requests
- Participate/facilitate in the annual budgeting process
Accounting Operations: Ensure accurate and timely processing of financial transactions. Maintain and enforce a documented system of accounting policies and procedures.
Accounts Receivable
- Reconcile and post daily sales
- Post account adjustments
- Post and track homeowner/member payments
- Process monthly member statements
- Prepare and or over see preparation of homeowner/member billing
- Setup collection policies in accounting software
- Oversee the monthly dissemination of delinquency notifications
Accounts Payable
- Receive and track invoices
- Work closely with department managers to coordinate accurate coding and posting of invoices
- Timely processing of vendor checks
- Reconcile vendor statements
- Reconcile, record and bill back where appropriate, credit card charges
- Year-end 1099 reporting
Payroll
- Record weekly payroll for clubs and associations
Taxes and Insurance
· Record and process timely payments for insurance renewals
- Ensure compliance with local, state, and federal government reporting requirements and tax filings: file returns/make payments by prescribed deadlines for sales and use tax, personal property taxes and/or real estate taxes, where applicable
Internal Controls and Compliance:
- Develop and implement internal controls to safeguard company assets and ensure the integrity of financial records.
- Coordinate the provision of information to external auditors for annual audits.
Systems Management:
- Oversee and manage the implementation and maintenance of financial systems and software.
- Ensure systems are optimized for efficiency and effectiveness.
- Stay current with emerging financial technologies and recommend improvements.
Strategic Planning:
- Contribute to the development and execution of the company's strategic goals.
- Provide financial insights and guidance to support business decisions.
Competencies and Qualifications:
- Bachelor’s degree in accounting, finance, or related field.
- Hospitality background preferred
- CPA or CMA certification highly desired or working toward certification
- Minimum of 10 years of progressive accounting experience, with at least 5 years in a management role.
- Proven experience in financial planning, budgeting, and forecasting.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in accounting software and advanced Excel skills.
- Excellent organizational skills and ability to manage multiple priorities and ability to work effectively in a fast-paced, dynamic environment.
- Strong knowledge of GAAP and financial reporting requirements.
- High attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
Work Environment:
- This position works in an office environment.
Pay: $70,000.00 - $80,000.00 per year
Work Location: In person
