Job Overview
We are seeking a dynamic and organized Receptionist/Office Support professional to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. Your multitasking skills will keep our office running smoothly, handling administrative duties, managing communication channels, and supporting daily operations with enthusiasm. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your office management and customer service skills in a fast-paced setting.
Responsibilities
- Manage incoming and outgoing correspondence, including emails, mail, and courier services
- Perform clerical tasks such as data entry, filing, proofreading, and word processing using Microsoft Office and Google Workspace tools
- Support calendar management and scheduling for team members or executives, coordinating meetings and appointments
- Assist with basic bookkeeping duties including invoicing, QuickBooks data entry, and petty cash management
- Maintain organized office supplies inventory and oversee general office upkeep to ensure a professional environment
Skills
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Proven office management experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer literacy with the ability to adapt quickly to new software or systems
- Prior experience in customer service or front desk roles demonstrating strong interpersonal skills
- Familiarity with multi-line phone systems and phone reception best practices
- Strong typing speed for efficient data entry along with proofreading skills for accuracy in documents
- Knowledge of basic bookkeeping tools such as QuickBooks is a plus
- Effective time management skills to prioritize tasks in a busy environment
- Personal assistant or administrative support experience is advantageous for handling calendar management and client communication
Join us as a Receptionist/Office Support hero—where your organizational prowess, friendly demeanor, and proactive approach will make a meaningful impact every day!
Pay: $23.15 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Relocation assistance
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Best email to contact
- Best phone number to contact
Work Location: In person
