We are seeking an experienced, highly organized, and proactive Executive / Personal Assistant to support the owner of multiple businesses and real estate holdings.
This position is ideal for someone who enjoys variety, takes initiative, anticipates needs, and thrives in a fast-paced environment where no two days are the same.
This is a long-term opportunity for someone looking to become a trusted right hand to a successful entrepreneur.
Responsibilities
Manage the owner’s daily schedule and appointments
Coordinate and maintain Apple Calendar across multiple businesses
Manage personal and business correspondence
Organize meetings, networking events, and special events
Coordinate travel arrangements, including flights, hotels, transportation, and detailed itineraries
Make restaurant and entertainment reservations
Handle payables, expense tracking, and invoice management
Negotiate with vendors and service providers
Assist with personal errands and daily personal matters
Coordinate household and personal services
Oversee residential and commercial property administration
Communicate with contractors, tenants, vendors, and property managers
Experience with property management software is a plus
Maintain organized digital and physical filing systems
Prepare reports, spreadsheets, and presentations
Track projects and ensure deadlines are met
Handle confidential information with the highest level of discretion
Anticipate problems and proactively provide solutions
Perform other executive and administrative duties as assigned
Qualifications
Previous Executive Assistant or Personal Assistant experience required
Previous property management experience is a plus
Strong organizational and time management skills
Excellent written and verbal communication skills
Technology and computer savvy
Proficient with Apple Calendar, Microsoft Office, Google Workspace, and AI productivity tools
Strong attention to detail
Excellent follow-through and problem-solving abilities
Ability to prioritize multiple projects simultaneously
Professional appearance and demeanor
Self-motivated and able to work independently
High level of integrity and confidentiality
Valid California driver’s license with reliable transportation
Willing to drive occasionally for meetings, errands, and property visits
Preferred Qualities
Resourceful and proactive
Positive attitude
Calm under pressure
Excellent negotiation skills
Outstanding customer service skills
Flexible and adaptable
Experience supporting executives with multiple businesses is highly desirable
Compensation
$30–$35 per hour, depending on qualifications and experience, with opportunities for advancement based on performance.
To Apply
Please text your resume to 310-720-7068.
Please include:
Your resume
Qualified applicants will be contacted to schedule an interview.
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
