Job Description: Office Assistant
The Office Assistant is responsible for supporting the operations and communications of Albuquerque Collegiate. Working collaboratively with the Executive Director and Director of Operations, the Office Assistant manages the front office on a daily basis, serves as the primary point of contact for families and visitors, coordinates school-wide communications, fulfills teacher supply requests to ensure classrooms have the materials needed for instruction, and provides occasional operational support during lunch, recess, and other school activities. This role helps ensure teachers and students have the resources they need to support high levels of student achievement.
Essential Responsibilities
· Create a welcoming front office environment for students and families
· Manage paperwork and tracking of all absences, tardies and early dismissals
· Monitor the front desk and main school phone line
· Manage the student file system and the student health care/medicine file system
· Assist the Director of Operations and Executive Director in maintaining school’s student information system
· Manage the school’s nutrition program and coordinate with the contracted food service provider
· Other duties as assigned by the Executive Director and/or Director of Operations
Competencies
· Commitment to uphold and execute upon the mission of Albuquerque Collegiate
· Strong attention to detail and organization
· High expectations for all scholars, with a belief that all children deserve access to a college education
· Clear and effective communication skills for diverse audiences including students, staff, families, and the local community
· Ability to reflect on how to improve, self-awareness of strengths and weaknesses, willingness to take responsibility for actions and mistakes
· Willingness to do whatever it takes to create a strong school environment; no task beneath the role
· Ability to thrive in a fast-paced environment and embrace multi-tasking a large number of projects
· Solutions-focused style that encourages teamwork and collaboration to support the development of students
Job Qualifications
· Spanish proficiency (written and spoken) required
· High school diploma required; college diploma preferred
Job Type: Full-time
Pay: $30,000.00 - $40,000.00 per year
Work Location: In person
