Seeking an Admin who is a quick learner, detailed, self-motivated, takes the lead and ISN'T afraid to push when needed to get the job done!
Mon - Fri 8am-430pm but we can be flexible if you'd prefer to start earlier. However, MUST be able to start as early as 530am and be available for OT.
Job Summary
A Training Coordinator/Scheduler job is responsible for the logistical and administrative aspects of training programs, including scheduling, coordinating resources, and maintaining records. They ensure that training activities run smoothly and efficiently, often working with various departments and stakeholders.
Essential Duties & Responsibilities
● Create and manage training schedules for Alliance program for multiple shop owners (MSO) and private body shops.
● Organize and schedule training sessions, schedule facilitator, and manage participant registration.
● Communicate training schedules, updates, and changes to MSO’s, trainers, and other stakeholders.
● Coordinate training resources, facilities, and materials.
● Input orders through ERP system, provide shipping info, paperwork, and deliver packet to shipping lead.
● Continuous follow-up on orders to ensure on time delivery.
● Review Expense reports and submit to accounting.
● Maintain multiple training records accurately and upload training results.
● Communicate issues and provide support to help with resolution.
● May be assigned additional duties by management.
Qualifications | Competencies | Success Factors
● Strong ability to manage multiple tasks, prioritize effectively, and pay attention to detail.
● Strong organizational and time management skills.
● Excellent written and verbal communication skills to interact with various individuals and groups, via email, video conferencing, and phone.
● Ability to build rapport with MSO’s, trainers, and work effectively as part of a team.
● Proficiency in using scheduling software and other relevant tools (Excel, Google Sheets, Google Suite) - Proficient with Excel
● Ability to identify and resolve issues related to training logistics and scheduling.
● Strong computer skills.
INDAH
Pay: $26.00 - $30.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Application Question(s):
- What is your experience with Microsoft Excel (sorting, filtering, PivotTables, VLOOKUP/XLOOKUP, formulas)?
- How do you ensure orders and training materials are delivered on time for a Training session of 20-30 people?
- Have you scheduled training for multiple locations, customers, or departments simultaneously?
- This role requires communicating with Shop owners, Trainers, and internal teams. Can you tell me about your experience working with multiple stakeholders?
Experience:
- Organize and schedule training sessions: 2 years (Required)
- Coordinating Training Sessions: 2 years (Required)
- Schedule Facilitator and Managing Participant Registration.: 2 years (Required)
Work Location: In person
