Overview
We are seeking a dynamic and organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will bring energy, efficiency, and a proactive attitude to help foster a productive and welcoming work environment. If you thrive in real estate knowledge, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while supporting our vibrant team. Training is available.
Duties
- Manage daily office operations, including overseeing supplies and assistance to the real estate agents
- Serve as the back up to the front desk as needed greeting visitors, answering the phone and directing calls with professionalism and courtesy
- Handle calendar management and scheduling as needed for team meetings, appointments, and events using software such as Microsoft Office and calendar tools
- Perform data entry and maintain accurate records using spreadsheets and Real Estate Software and word processing applications; ensure all documents are proofread and error-free
- Work with the Broker/Owner to improve office efficiency and support business growth.
- Assist with onboarding new agents and maintaining personal files.
- Coordinate client communication through phone calls, emails, and in-person interactions; provide excellent customer service and support
- Organize filing systems—both digital and physical—and maintain confidentiality of sensitive information
- Assist with bookkeeping tasks using QuickBooks; process payroll, invoices, track expenses, and support financial recordkeeping including state and federal tax requirements.
Requirements
- Prefer experience in office management or administrative support roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing, proofreading, and data entry abilities
- Familiarity with QuickBooks is highly desirable
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong communication skills—both verbal and written—and phone etiquette proficiency
- Previous experience in customer service or front desk roles demonstrating professionalism and positive client engagement
- Demonstrated computer literacy with the ability to adapt quickly to new software tools
- Personal assistant experience or calendar management skills are advantageous
Hours are flexible and we can construct a schedule that works for both you and the company. Most hours are in person but some can be done remotely. Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who can handle multiple responsibilities with enthusiasm while providing outstanding support to our clients and team members. This role offers an engaging environment where your organizational talents will shine—helping us create a seamless office experience every day!
Pay: From $20.00 per hour
Benefits:
Work Location: In person
