Administrative Assistant – Controller/Administrator’s Office
Montmorency County is accepting resumes for a full-time Administrative Assistant within the Controller/Administrator’s Office. This position is being posted both internally and externally, and qualified current County employees are encouraged to apply.
Starting Wage: $19.31 per hour
Schedule: 35 hours per week
FLSA Status: Non-Exempt (Hourly)
Work Location: Montmorency County Building – Atlanta, Michigan
Position Summary
The Administrative Assistant provides administrative, clerical, and operational support to the Controller/Administrator’s Office and assists with a variety of countywide functions. This position serves as a primary point of contact for County employees and the public and requires professionalism, organization, accuracy, confidentiality, and the ability to manage multiple responsibilities.
Primary Responsibilities
- Provide administrative support to the Controller/Administrator, including scheduling, correspondence, filing, meeting preparation, and document management.
- Prepare, proofread, and format reports, resolutions, policies, correspondence, and other County documents.
- Assist with Board of Commissioners meeting packets, agendas, public notices, and related materials.
- Answer phones, assist walk-in visitors, respond to general inquiries, and route requests to the appropriate department.
- Maintain office records, purchasing logs, supply inventories, and vendor communications.
- Coordinate office supply orders for County departments, including obtaining quotes, processing orders, tracking requests, and maintaining shared supply inventories.
- Process incoming and outgoing County mail, maintain postage funds, add funds to the postage system as needed, and prepare monthly postage usage reports.
- Assist with authorized County credit card purchases and maintain required sign-out/sign-in records, receipts, supporting documentation, and tracking logs in accordance with County policy.
- Provide daily coordination and oversight of County maintenance and janitorial staff, including work assignments, scheduling, work orders, building repairs, cleaning needs, and facility concerns.
- Coordinate vendor and contractor access for facility-related work and maintain records of maintenance requests and recurring service needs.
- Assist with County projects, special initiatives, recordkeeping, and department data gathering.
- Maintain confidentiality when handling personnel, financial, contractual, and other sensitive County information.
- Perform other duties as assigned by the Controller/Administrator.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Two years of administrative or clerical experience preferred, particularly in government, business, or a similar professional office environment.
- Strong administrative, organizational, and computer skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office and general computer applications.
- Ability to manage multiple priorities, meet deadlines, and work independently.
- Professional and courteous customer service skills.
- Ability to maintain confidentiality and appropriately handle sensitive information.
- Experience coordinating staff, facilities, or office operations is helpful but not required.
How to Apply
Interested applicants should submit a resume to:
County of Montmorency
Controller/Administrator’s Office
P.O. Box 789
Atlanta, MI 49709
Resumes may also be submitted directly to the Controller/Administrator’s Office at the Montmorency County Building.
Application Deadline: Friday, August 28, 2026 at 4:30 p.m.
Current Montmorency County employees interested in the position are encouraged to apply and will be considered through the same competitive selection process as external applicants.
Montmorency County is an Equal Opportunity Employer.
Pay: $19.31 - $20.72 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
