Supports the planning, coordination, and execution of institutional events that advance the university’s mission and strategic priorities. This role contributes to both operational and logistical aspects of event delivery, working collaboratively with campus partners, leadership, and external stakeholders to ensure events are executed with a high level of quality and professionalism. The coordinator plays a key role in maintaining organized processes, supporting administrative functions, and delivering events with strong attention to detail, customer service, and overall guest experience.
Statement of Duties and Responsibilities:
Plan, coordinate, and execute a variety of university events, ensuring timelines, budgets, and quality standards are consistently met.
Collaborate with campus partners, leadership, vendors, and service providers to support event objectives and requirements.
Provide professional and responsive customer service, ensuring clear communication, timely follow-up, and appropriate issue resolution.
Prepare event materials, briefing documents, schedules, checklists, signage, and planning tools with a high level of accuracy and attention to detail.
Maintain organized records, event files, timelines, and departmental resources.
Oversee and support day-to-day administrative and operational functions within the University Events office.
Contribute to the visual presentation and overall experience of events, including layout, materials, and attention to design details.
Monitor industry trends and recommend enhancements to event processes and guest experience.
Ensure confidentiality of sensitive information and compliance with all university and state policies.
Attend and support all assigned events, including extended hours and weekends as needed.
Demonstrate accountability, dependability, discretion, and commitment to excellence in all responsibilities.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
