Job Summary
We are seeking a dynamic and highly organized Administration Manager to oversee the daily operations of our office environment. This pivotal role involves managing administrative processes, supervising support staff, coordinating vendor relationships, and ensuring smooth office functioning. The ideal candidate will bring energetic leadership, exceptional communication skills, and a proactive approach to streamline workflows, support team productivity, and uphold a professional office atmosphere. This position offers an exciting opportunity to lead administrative initiatives that directly impact organizational efficiency and employee satisfaction.
Responsibilities
- Oversee daily office operations, including front desk management, multi-line phone systems.
- Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team.
- Manage vendor relationships, negotiate contracts, and coordinate procurement of office supplies and services to ensure cost-effective solutions.
- Organize company events, meetings, and training sessions through detailed planning and logistical coordination.
- Handle bookkeeping tasks such as data entry, invoicing, expense tracking, payroll processing using QuickBooks or similar software.
- Maintain organized filing systems—both digital and physical—to ensure quick access to essential documents and compliance with record retention policies.
- Support human resources functions including onboarding new employees, managing employee records, and assisting with HR-related inquiries.
- Oversee budgeting efforts for office supplies and administrative projects to optimize resource allocation within set financial parameters.
- Ensure effective communication across departments by managing schedules, disseminating information accurately, and maintaining professional phone etiquette.
Qualifications
- Proven experience in office management or administrative leadership roles with supervising experience preferred.
- Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
- Familiarity with dental accounting or scheduling software is a plus.
- Experience in event planning, vendor management, and budget oversight to support operational excellence.
- Excellent communication skills—both verbal and written—with a focus on professional phone etiquette.
- Knowledge of human resources practices including onboarding, employee records management, and training & development initiatives.
- Prior experience working in dental laboratory management or similar environments is advantageous.
- Ability to handle clerical tasks such as filing, data entry, and front desk responsibilities with attention to detail.
Join us as an Administration Manager to lead our office operations with energy and precision! Your proactive approach will help create an organized workspace that empowers our team to excel while delivering exceptional support across all levels of the organization.
Pay: $62,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
