American Medical and Trade Institute (AMTI)
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.
This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.
Key Responsibilities
School Program Coordination
Serve as the primary point of contact for AMTI instructors across multiple high school locations
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- Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
Communicate professionally with principals, administrators, and school staff
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Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
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Operational & Administrative Support
Maintain all program records, rosters, and compliance-related documentation
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Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
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Prepare weekly program summaries and help manage the operational flow of programs
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Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
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Accountability & Leadership
Hold instructors accountable for deadlines and program expectations
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Identify issues early and escalate to leadership as needed
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Represent AMTI professionally in all communications
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Ideal Background
We strongly encourage candidates with experience in:
- Principal’s Office Administration
- Assistant to a Principal or Vice Principal
- School Main Office Support
- Guidance Office Coordination
- District Program Support / Student Services
- CTE or vocational program administration
Your familiarity with K–12 workflows is a major advantage in this role.
Required Qualifications
Strong communication skills and confidence in interacting with school administrators
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Highly organized with excellent follow-through
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Experience coordinating staff, programs, or operations across multiple locations
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Ability to work independently, prioritize tasks, and meet deadlines
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Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms
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Preferred Qualifications
Experience in Allied Health, CTE, or school-based program support
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Bilingual (English/Spanish)
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Familiarity with compliance documentation and high-school administrative processes
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Schedule & Compensation
- Part-Time, 20 Hours+/Week with flexible scheduling
Primarily remote with occasional school visits
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- Competitive hourly rate based on experience
Who Thrives in This Role
You’ll be successful here if you:
Stay organized in fast-paced, multi-site environments
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Are assertive and professional when following up with instructors
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Communicate clearly with school administrators
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- Enjoy supporting programs that impact students directly
