Independence law firm is seeking a detail-oriented and organized Administrative Assistant to support our accounting department and assist with the day-to-day administrative operations of our office. The ideal candidate will have excellent organizational skills, attention to detail, the ability to maintain confidentiality, be a strong team player, be dependable and take initiative.
Key Responsibilities:
- Provide administrative support to the accounting team and office staff.
- Communicate professionally and timely with clients and staff.
- Track firm expenses and payables.
- Maintain proprietary spreadsheets.
- Maintain organized financial files and accounting documentation.
- Respond to internal accounting inquiries.
- Perform additional administrative and accounting duties as assigned.
- Maintain organized electronic and physical filing systems.
- Assist with vendor communication and purchasing office supplies.
- Handle confidential information with discretion and professionalism.
- Assist with accounts payable and accounts receivable processes, including organizing invoices and supporting payment processing.
- Prepare, scan, file and maintain financial and administrative records.
- Enter and verify data in accounting and office management systems.
- Assist with special projects as assigned.
The ideal candidate is:
- Organized and detail-oriented
- Reliable and self-motivated
- Comfortable working with numbers and financial documents
- Friendly and professional with excellent customer service skills
- A collaborative team player
- Eager to learn and take on new responsibilities
Qualifications:
- 1 -2 years of administrative support experience
- Proficiency in Microsoft Excel, Microsoft Office Suite and other CRM software
- Professional demeanor and strong interpersonal skills
- Strong attention to detail and organization skills
- Ability to handle confidential financial information with discretion
- Strong time management skills and ability to prioritize in a fast-paced environment
- Positive attitude and eagerness to learn
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
