Location: Harrisonburg, Virginia
Company: Veterans Fire Protection Inc.
Employment Type: Full-Time
Starting Pay: From $21.00 per hour, based on experience
About Veterans Fire Protection Inc.
Veterans Fire Protection Inc. is a leading provider of fire protection and life safety systems throughout Virginia. We are committed to delivering exceptional service, maintaining the highest standards of professionalism, and protecting the people and property of our customers. As our company continues to grow, we are seeking a dependable, organized, and motivated Administrative Assistant/Receptionist to join our Harrisonburg team.
Position Summary
The Administrative Assistant/Receptionist is responsible for supporting the daily operations of our Harrisonburg office through a variety of administrative, customer service, and clerical functions. This individual will serve as the first point of contact for customers and visitors while providing administrative support to management and employees. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced construction environment.
Essential Duties & Responsibilities
- Answer, screen, and direct incoming telephone calls professionally.
- Welcome customers, vendors, and visitors while providing exceptional customer service.
- Maintain office organization and workflow.
- Assist managers with daily administrative tasks and special projects.
- Schedule meetings, appointments, and conference calls.
- Prepare correspondence, reports, spreadsheets, and other business documents.
- Maintain organized electronic and paper filing systems.
- Process incoming and outgoing mail and deliveries.
- Coordinate office supplies, equipment, and inventory.
- Assist with company events, meetings, employee celebrations, and training sessions.
Office Operations
- Serve as the primary point of contact for office-related activities, including supplies, equipment maintenance, errands, and vendor coordination.
- Help maintain a clean, organized, and professional office environment.
- Support multiple departments with administrative needs.
- Monitor and assist with daily, weekly, and monthly office workflow.
Customer Service
- Respond to customer inquiries in a professional and timely manner.
- Communicate effectively with clients, vendors, subcontractors, and field personnel.
- Assist with scheduling and coordinating service appointments when needed.
QualificationsRequired
- High School Diploma or GED required.
- Minimum of 2 years of administrative or office experience preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple tasks while meeting deadlines.
- Strong customer service and interpersonal skills.
- Ability to work independently with minimal supervision.
- Positive attitude and strong work ethic.
- Reliable transportation and dependable attendance.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and general computer applications.
- Ability to maintain confidentiality and professionalism at all times.
Preferred
- Experience working in the construction, fire protection, mechanical, or service industry is a plus.
- Experience with accounting, bookkeeping, invoicing, or scheduling software is preferred.
Physical Requirements
- Prolonged periods of sitting while working at a computer.
- Ability to stand, walk, bend, kneel, reach, and move throughout the office.
- Ability to communicate effectively in person, by telephone, and through video conferencing.
- Frequent use of hands and fingers for keyboarding and telephone operation.
- Ability to lift and carry office supplies and materials weighing up to 10 pounds.
Compensation & Benefits
Veterans Fire Protection offers a competitive compensation and benefits package, including:
- Starting pay from $21.00 per hour (based on experience)
- 401(k) with Company Match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO)
- Paid Holidays
- Opportunities for professional development and advancement
- Ongoing training and certification opportunities
- Stable, full-time employment with a growing Virginia-based company
Note:
Employment offers are based on the candidate's qualifications, experience, and overall fit for the position.
Join Our Team
If you are a motivated professional who enjoys working in a fast-paced environment and wants to be part of a growing company dedicated to protecting lives and property, we encourage you to apply.
Pay: From $21.00 per hour
Work Location: In person
