Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will possess strong computer skills, exceptional organizational abilities, and a friendly, professional demeanor. In this role, you will be the backbone of our office environment, ensuring smooth communication, efficient data management, and excellent customer service. Whether managing schedules, handling correspondence, or supporting team members, your proactive approach will be key to our success.
Responsibilities
- Manage multi-line phone systems with professionalism and courtesy, directing calls and taking messages as needed
- Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Handle front desk duties including greeting visitors, answering inquiries, and maintaining a welcoming environment
- Organize and maintain filing systems—both physical and digital—to ensure easy retrieval of documents
- Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
- Assist with calendar management and scheduling appointments for team members or clients
- Provide exceptional customer support through phone etiquette, email correspondence, and in-person interactions
- Conduct proofreading of documents to ensure accuracy and clarity before distribution
- Support office management tasks such as supply ordering, maintaining office equipment, and coordinating maintenance requests
- Perform clerical duties including photocopying, faxing, scanning, and data entry with high attention to detail
Experience
- Proven office experience with a strong background in administrative support roles
- Familiarity with QuickBooks accounting software and proficiency in productivity tools like Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Experience managing multi-line phone systems and front desk operations in a professional setting
- Bilingual skills are highly desirable to assist diverse client needs effectively
- Prior experience in a construction/manufacturing setting preferred
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong typing skills with high accuracy; experience with proofreading is a plus
- Excellent customer service skills coupled with professional phone etiquette and interpersonal communication abilities
- Knowledge of office management best practices along with technical proficiency in office equipment and software tools
Join us in creating an efficient, welcoming workspace where your organizational talents can shine! This paid position offers valuable experience supporting diverse administrative functions while contributing to a positive team environment.
Pay: $24.03 - $27.88 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
