Recruitment Coordinator / Staffing Coordinator. This is Full Time Onsite Role.
About the Role
Express Employment Professionals is seeking a highly organized and detail-oriented Recruitment Coordinator to support our recruiting and staffing operations. This is a fast-paced position that requires excellent multitasking skills, strong communication, and the ability to manage multiple priorities while providing exceptional service to both candidates and clients. Previous experience in manufacturing, warehouse/distribution, logistics, or industrial clients is strongly preferred.
Key Responsibilities
- Screen and interview candidates to schedule interviews with Senior Recruiters.
- Coordinate interviews with candidates, recruiters, and clients.
- Complete new hire onboarding, including I-9 verification, employment paperwork, and E-Verify.
- Process background checks, drug screenings, and employment verification.
- Ensure compliance with California employment laws and onboarding requirements.
- Process weekly payroll accurately and on time.
- Welcome and assist walk-in applicants.
- Maintain candidate records in the ATS and ensure accurate data management.
- Make 20–30 outbound calls daily to candidates for recruiting, follow-up, interview scheduling, and onboarding.
- Coordinate with associates regarding assignments, payroll, attendance, and onboarding documentation.
- Communicate professionally with clients regarding interview schedules, onboarding, and staffing updates.
- Update Excel spreadsheets, recruiting reports, and internal databases.
- Support senior recruiters with recruiting projects and administrative tasks.
- Maintain confidentiality while handling sensitive employee information.
Qualifications
- 2+4 years of recruiting, staffing, HR, payroll, or onboarding experience preferred.
- Knowledge of California I-9, E-Verify, onboarding, payroll, and employment compliance.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Comfortable making 20–30 outbound calls per day.
- Proficient in Microsoft Excel, Outlook, Word, and data management.
- Experience using an Applicant Tracking System (ATS) and recruiting software.
- High attention to detail and ability to work under deadlines.
- Customer-service oriented with a professional and positive attitude.
- Bilingual (English/Spanish) is a plus but not required
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Experience:
- ATS: 1 year (Required)
- Microsoft Office: 2 years (Required)
- Multi-line phone systems: 1 year (Required)
- Recruiting: 2 years (Required)
- Payroll: 1 year (Required)
Language:
Ability to Commute:
- Fremont, CA 94538 (Required)
Work Location: In person
