Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is designed for someone who thrives in a fast-paced environment, demonstrating exceptional organizational skills and a proactive attitude. As the backbone of our office operations, you will ensure smooth daily functions by managing administrative tasks, supporting team members, and providing outstanding customer service. Your energy and attention to detail will help foster an efficient, welcoming workplace where everyone can succeed.
Duties
- Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Manage all incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution and follow-up
- Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools
- Handle calendar management and scheduling for meetings, appointments, and events with precision and effective time management
- Support bookkeeping activities such as invoicing, expense tracking, and basic QuickBooks data entry to assist with financial recordkeeping
- Assist with office management tasks including supply inventory, equipment maintenance, and organization of common areas
- Provide exceptional customer support by addressing inquiries promptly and maintaining positive communication with clients and team members
Experience
- Previous office / permitting experience or administrative support roles demonstrating strong organizational skills and multitasking ability
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with multi-line phone systems, phone etiquette, and customer service best practices
- Familiarity with clerical tasks such as filing, data entry, proofreading, and calendar management
- Bilingual abilities are highly preferred to effectively communicate with diverse clients and team members
- Knowledge of QuickBooks or bookkeeping software is a plus; experience in medical or dental receptionist roles is advantageous
- Strong computer literacy combined with excellent time management skills to prioritize tasks efficiently
Join us to be part of a vibrant team dedicated to creating an organized and supportive work environment! This paid position offers an exciting opportunity to develop your administrative skills while contributing to the overall success of our organization.
Pay: $22.00 - $25.00 per hour
Work Location: In person
