DEFINITION
Supervises and works with the Maintenance and Operations Departments in the performance of a variety of maintenance and repair tasks such as those involved in electrical work, masonry, painting, plastering, carpentry, plumbing, roofing and other work of a similar nature entailed in the upkeep of buildings and grounds or similar structures; does related work as required. Supervises or directs maintenance warehouse operations, inventory management, written or electronic work order system, with departmental budgeting and performs related functions. Prepares and files detailed reports and other related materials.
Provides resident population and the VHA sites with a “24 Hour” on call maintenance service to handle emergency call situations after-hours. Shall be listed on-call, receive, and distribute after-hour service calls to maintenance staff. Must acknowledge calls within 15-minutes of receipt and shall evaluate the need for a response and dispatch calls accordingly.
Assist administration in planning and coordinating the Agency’s efforts in operational areas of need. Act as a liaison to resolve technical problems, operating problems as well as problems with specific programs. Work with various vendors, act as liaison with housing assisted operating programs such as the YARDI Systems and related duties.
Develops and implements within the organization’s risk management program in a manner that fulfills the mission and strategic goals of the organization while complying with state and federal laws and accreditation standards related to safety and risk management. Actively participates in or facilitate committees related to risk management, safety, and quality improvement. Coordinates with the agency insurance provider to assure the authority complies with NJ MEL rules, NJ Right to Know (RTK), and other related regulations. Manages and coordinates with the local OEM and EMS structure in the event of an emergency or other threatening situation, may act as the liaison between the authorities in charge and the Housing Authority.
Works directly with the development of Affordable Housing Projects and LIHTC projects, assists the Executive Director and management consultants in the planning, budgeting, and construction of said projects.
Manages aspects of HUD Capital funded projects, works directly with the Authority Architect to develop and review plans and specifications. Makes recommendations based on the availability of funds for project award to Executive Director and Board of Commissioners.
Act as main contact to resolve purchasing problems with specific programs. Manage aspects of HUD Capital-funded projects. Work with various vendors, act as liaison with VHA. Duties may be shared with other PHAs or a managed PHA.
REPORTS TO: Executive Director
WORKS WITH: Executive Director
Assistant Executive Director
Executive Assistant
Finance
Staff in general
SUPERVISES:
1. Assistant Maintenance Supervisor
a. Building Maintenance Workers(s)
b. Maintenance Repairers
c. Senior Maintenance Repairers
2. Occupancy Manager
ADMINISTRATION:
Schedules and approves leave requests of subordinates, sets performance expected of subordinates, and makes formal appraisals of their work performance, and determines training needs. Initiates recommendations for promotion or reassignment of subordinates. Counsels employees, addresses informal complaints and grievances through discussion with employees, and initiates disciplinary actions as needed. Sees to it that employees observe regulations and rules on housekeeping, conduct and safety; maintains production reports and records; prepares and files monthly reports.
PLANNING:
Plans weekly, monthly and annual work schedules and sequence of operations for subordinates. Establishes deadlines and priorities, on the basis of general work schedules, methods, and policies established by higher levels of supervision. Determines how assignments can be done concurrently or which must be delayed, the number and types of employees needed, considering skills, and personnel available to do the work, and the availability of materials and equipment required.
ABILITY & EXAMPLES OF WORK:
Note: The examples of work for this title are for illustrative purposes only. Duties are not limited to the following examples:
1. Maintenance
a. Provides oversight of the maintenance department.
b. Maintains VHA buildings and Assets.
c. Supervises workers engaged with maintenance of buildings and similar structures.
d. Supervises workers engaged in maintaining and repairing plumbing systems, mechanical systems, electrical systems
e. Plans and supervises maintenance and repair programs.
f. Assigns workers to specific tasks, and checks work during progress
g. Reviews completed assignments for conformance with efficient and economical trade practices and Architectural\Engineering prints and other specifications.
h. Supervises the maintenance and repair of the central heating plant, mechanical equipment, gas, electric, plumbing and/or sewage lines, pipes and fixtures, appliances and other equipment or accessories
i. Prepares and maintains work orders.
i. Maintains records of materials and supplies utilized, employee’s time, and nature and type of work performed
ii. Plans work to meet deadlines and priorities set by higher levels of supervision in order to complete work assignments
iii. Assigns workers from one work detail to another in order to meet emergency situations, and varying workloads and schedules
iv. Supervises workers engaged in maintenance and repair assignments
v. Determines the need for special equipment and materials for specific projects in order to assure availability of materials at time of work or to prepare necessary requisitions.
j. Plans work projects, by writing or suggesting material specifications, establishing work schedules and material needs in order to carry out needed maintenance repair or renovation work.
k. May personally perform general maintenance repair tasks.
l. Prepares evaluations, special reports and maintains records in order to give superiors information on repairs, renovations and custodial work activities.
m. Maintains cost records on various repair jobs in order to provide a factual basis for future work or for budget control purposes
n. Maintains a schedule for vacant unit “turn-around” for re-renting and for prompt resolution of classified emergencies.
o. Monitors work progress and timeliness of outside contractors.
p. As assigned, carries cellular phone provided by the VHA and conducts emergency “on-call” functions relating to fire alarms, security breach, elevator emergencies, waste water emergency, rainwater penetration, electrical failure, windstorm damage, heat/hot water failure, snow removal, civil commotion and unattended deaths of tenants/guests
q. Administers “after hours: service request program.” – “On-call”
r. Supervises the management of maintenance warehouse operations, inventory control and equipment control systems.
s. Conducts oral and written employee evaluations.
REQUIREMENTS:
Two- or Four-year college degree.
Posses and maintains a valid New Jersey driver’s license.
1. Provides information and assistance to staff regarding purchase of materials, equipment, and supplies; resolves problems or complaints between suppliers, manufacturers, and the VHA.
2. Explores alternative sources where major cost savings can be obtained.
3. Supervises the sale of surplus property; reports the surplus of equipment for all sites for Board approval.
4. Maintains necessary records and reports.
5. Supervise staff necessary to complete job function.
6. Performs related duties as required.
7. Knowledge of Fire Department procedures and protocols.
8. Knowledge of safe working conditions.
9. Knowledge of OSHA and PEOSHA regulations.
10. Knowledge of building and construction codes, the ability to read blue prints and specifications.
11. Knowledge of the PHA’s dealings with residents including all aspects relating to their safety while living on PHA property.
12. Knowledge of report and policy writing.
13. Ability to work harmoniously with staff members and others.
14. Ability to communicate effectively in writing and in oral communications with ability to clearly instruct staff on safe working conditions and convey information to others on their level of understanding of safety procedures.
15. Ability to work with vendors to resolve on-site problems.
16. Ability to establish and maintain records and files on incidents reported to the office.
17. Manages aspects of Capital Funded projects
18. Works directly with Authority Architect
19. Assists with the development of Affordable Housing Projects and LIHTC Projects
20. Ability to read, writes, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
21. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note: This job description does not include a complete description of all job duties as other duties may be assigned. Rather these are mere examples. Employees may not be limited to the specific examples listed above.
Pay: From $75,000.00 per year
Work Location: In person
