Senior Clerk (Part-time)

City of Saratoga Springs NY
Saratoga Springs, NY

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Job Details

Full-time
From $21.50 an hour

Qualifications

Office supply management
Visitor query response
Computer operation
Legal correspondence preparation
Email customer support
Microsoft Outlook
Inventory records
Service scheduling
Greeting customers
Filing
Mid-level
High school diploma or GED
Employee data management
Office supply ordering
Data entry
Organizational skills
Clerical experience
Business
Associate's degree
2 years
Employee record maintenance
Office phone management

Full Job Description

THIS IS A CIVIL SERVICE POSITION. THERE IS A CURRENT VACANCY.
For further consideration, please submit the City of Saratoga Springs application. The full announcement can be found on www.saratoga-springs.org We can not interview without a completed application submitted.

Applications are available in the Civil Service Office in City Hall, or online www.saratoga-springs.org under Civil Service, or email [email protected] to request one be sent to you.

Completed applications can be emailed in to [email protected], mailed in, or dropped off to the office.
This is in office employment. This is not remote employment.

SALARY: 2026 $21.50/hour / 20 – 25 hours per week.
LOCATION: City of Saratoga Springs NY – City Hall - Civil Service Office.

REQUIRED MINIMUM QUALIFICATIONS:
The following qualification(s) MUST be met and clearly detailed on the City of Saratoga Springs employment application form: either

Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree or higher and TWO YEARS of full time paid clerical experience; OR.
Graduation from a regionally accredited or New York State registered business school and TWO YEARS of full time paid clerical experience; OR
Graduation from high school or possession of a high school equivalency diploma and FOUR YEARS of full time paid clerical experience.

SPECIAL NOTE:

Clerical experience is defined as performance of routine office tasks, such as keeping of records and accounts, correspondence, recording/entering and retrieving data and/or information, in accordance with prescribed procedures.
Applicants should be proficient with MS Office (Word, Excel, PowerPoint, Outlook).
Occasional Saturdays will be required for assisting with exam monitoring. There will be advance notice.
Due to the confidentiality and sensitivity of this position, this position will require successful completion of a background investigation which will performed by the City of Saratoga Springs Public Safety Department.
DUTIES: The work involves responsibility for performing moderately difficult clerical duties requiring a general understanding of specific law, office rules, procedures and policies. The work is performed under direct supervision of the Civil Service Coordinator with leeway allowed for the use of independent judgment in carrying out the details of the work. Does related work as required.

TYPICAL WORK ACTIVITIES: Illustrative only:

Greets public and employees, answers telephone, respond to emails, takes messages and schedules appointments;
Assists public and employees with answers to general questions covering topics such as employment opportunities and examination procedures;
Creates and maintains a variety of agency files, such as but not limited to: applications, examinations; medical, psychological, drug testing and personnel files; employee roster record cards and veteran credit roster cards, seniority lists;
Under the guidance of the Civil Service Coordinator, prepares civil service examination roster, canvass letters, notices of examination results, admission letters, physical agility invitations etc.;
Operates a personal computer, peripheral equipment and other related office equipment;
Assists with monitoring Saturday civil service examinations;
Maintains an inventory of supplies and orders supplies when necessary;
Assumes additional duties when assigned by the Civil Service Coordinator;
Ability to work independently. Position requires organizational skills. Must be reliable.

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