Role: Administrative Assistant
Location: Corning, NY, 14831
Duration: 12+ Months contract
Rate: $20/hr on W2
Top skills/requirements:
- Associates preferred, but not required
- 3+ years Admin Asst experience, preferrably in a corporate environment
- Proficiency in Microsoft Suites and PeopleSoft. Experience with Concur a plus.
- Strong verbal and written communication skills, ability to learn quickly.
Job Description:
The Administrative Assistant provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.
Day to Day Responsibilities:
- Serve as primary administrative support for designated staff and project teams.
- Oversee day-to-day office operations, including supply management and resolution of administrative issues.
- Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
- Organize director s time (calendar and daily leadership needs).
- Travel Arrangements (including shuttle, CONCUR, and American Express).
- Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
- Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
- Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
- Maintain and order office supplies within the departmental budget considerations
- Input PeopleSoft Purchase Orders
- Serve department SPITS Coordinator
- Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
- Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
- Update and maintain the SharePoint, and MS Teams sites.
- Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
- Assist the managers with special projects or needs as requested.
Required Skills
- Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
- Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
- Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
- Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
- Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
- Self-Motivation: A self-starter who works productively and independently with minimal supervision.
Desired Skills:
- Experience with PeopleSoft and Concur
- Eagerness to take on additional responsibilities.
- Flexibility to adapt to different teams, organizations, and projects.
- Establish, grow, and maintain positive working relationships with both internal and external customers.
- Strong work ethic, high degree of commitment and initiative.
- Disciplined and rigorous, customer-focused orientated.
- Work effectively both as a team player and an individual performer.
- Ability to build and maintain strong relationships with internal customer base.
- Previous experience with Client systems and process
