Major Responsibilities
1. Performs and assumes secretarial tasks under general guidance of Executive Director of Special Services.
2. Performs secretarial duties for special services supervisor.
3. Performs secretarial duties for associate psychologist.
4. Answer incoming calls for 10 special education phone lines.
5. Distribute mail for all central office special services personnel.
6. Prepares correspondence, reports, requisitions, and special education calendar
7. Makes routine decisions in accordance with established priorities and policies.
8. Accepts responsibilities for making office reports.
9. Supervises the special education office operations.
10. Establishes and maintains fiscal accounts.
11. Maintains personnel attendance list.
12. Performs assigned routine clerical tasks under direction and supervision of Executive Director of Special Services.
13. Performs tasks such as routine filing in general office operation.
14. Maintains special education records.
15. Issues consumable teaching and office supplies.
16. Maintains supply inventory.
17. Takes dictation or other forms of speed writing.
18. Schedules appointments, conferences and interviews.
19. Assumes supervisory functions for Special Services office.
20. Type and monitors for accuracy 3 budget printouts.
21. Type all SAS and other applications.
22. Maintains data in folders of Special Services files.
23. Keeps records on all new Special Services applicants.
24. Codes and reviews requisitions for all Special Services personnel.
25. Type residential applications and confers with residential personnel.
26. Copy material from student folders for parents as requested.
27. Maintains time sheets on all non-contract employees.
28. Maintains Family Services referrals and reports.
29. Maintains all physician referrals and reports.
30. Arranges transportation for special education students to Special Olympics and other field trips.
31. Maintains schedule for associate psychologist.
32. Checks Special Services fixed asset inventory.
33. Arranges meeting sites for in service and personnel.
34. Prepare in service materials.
35. Maintains homebound/itinerant teachers’ schedules.
36. Reproduces papers for itinerant personnel.
37. Makes travel and housing arrangements for special services personnel to workshops.
38. Engages in numerous conversations with parents.
39. Type purchase requisitions for all itinerant personnel.
40. Arranges meeting site for Special Services advisory committee.
41. Type and distribute letters and minutes for Special Services Advisory Committee.
42. Arrange for and prepares refreshments for Special Services meetings.
