Job description:
Bookkeeper & Administrative Assistant
Location: Nashville, TN 37203
Employment Type: Part-time (On-site)
Salary Range: $21.00 - $24.00 /hr
Reports To: Staff Accountant and Office Manager
Position Summary
Are you someone who thrives on keeping things organized, loves numbers, and finds satisfaction in making sure the behind-the-scenes magic runs smoothly? We’re on the lookout for a Bookkeeper & Administrative Assistant who’s ready to bring both precision and personality to our dynamic team. In this role, you’ll be the heartbeat of our day-to-day operations assisting our Accountant, performing daily admin tasks, and keeping our internal gears turning without a hitch. If you're proactive, resourceful, and looking to gain experience in the world of construction, we would love to meet you!
Key Responsibilities
Bookkeeping & Financial Administration
- Assist with weekly accounts payable processing for two business entities (Trace Ventures and Trace Electrical)
- Process checks, including printing, mailing, and filing
- Collect and categorize receipts weekly in Project Management software
- Reconcile credit card statements monthly and track missing receipts
- Maintain digital and physical filing of financial documentation
- Communicating with vendors on missing invoices or payment inquiries
Administrative & Office Support
- Help scan and organize incoming receipts, mail, and documentation
- Track and follow up on outstanding vendor/subcontractor compliance documents (e.g., insurance certificates, W-9s)
- Assisting in HR admin tasks (e.g., timesheet collections for payroll, insurance compliance and audits)
- Assist with office organization projects and maintain clean, functional shared space
Qualifications
- 2+ years of experience in administrative roles
- Knowledge of QuickBooks Desktop
- Strong working knowledge of Microsoft Office (Buildertrend experience is a plus)
- Excellent attention to detail and ability to stay organized across multiple tasks
- Professional verbal and written communication skills
- Ability to handle confidential information with discretion
- Comfortable working independently and managing recurring weekly/monthly processes
E-Verify Notice: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All offers of employment are contingent upon the successful completion of a background check in accordance with applicable laws and company policy.
Job Type: Part-time
Ability to Commute:
- Nashville, TN 37203 (Required)
Work Location: In person
Job Type: Part-time
Pay: $21.00 - $24.00 per hour
Ability to Commute:
- Nashville, TN 37203 (Preferred)
Work Location: In person
