Job Summary
If you're someone who loves organization, enjoys helping others, catches the details that everyone else misses, and takes pride in creating order from chaos, we'd love to meet you. We're looking for an Administrative Assistant who genuinely enjoys being the person that keeps everything running smoothly. This isn't a role where you'll be stuck doing the same task every day. You'll be a key part of the team, supporting daily operations, coordinating schedules, handling communication, and making sure both employees and visitors have a great experience. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping tasks
- Organize files, documents, and correspondence through efficient filing systems and proofreading for accuracy
- Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates
- Provide customer support via phone, email, or in person to ensure client satisfaction and resolve inquiries effectively
- Assist with clerical tasks such as typing reports, proofreading documents, and managing office supplies
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks for bookkeeping and data entry tasks
- Excellent phone etiquette and customer service skills; experience with multi-line phone systems preferred
- Bilingual abilities are a plus!
- Strong computer literacy with the ability to learn new software quickly
- Prior administrative or clerical experience in a professional setting is highly desirable
- Ability to manage time efficiently while handling multiple priorities simultaneously
- Personal assistant or medical/dental receptionist experience is advantageous but not required
Join us and be part of a supportive team that values your contributions while offering opportunities for growth. Your dedication will help create a seamless office environment that supports our mission of delivering exceptional service every day.
#RJADM45
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
Work Location: In person
