Job Opening: Legal Admin/ Secretary
Location: Lansdale, PA
Practice Area: Estate Planning & Estate Administration
Job Type: Part-Time -3 days per week (In-Office)
Salary: Salary is commensurate with experience.
Small, client-focused estate planning and estate administration law practice located in Lansdale, PA, seeking a Legal Secretary / Paralegal to join our team.
The ideal candidate will be well-organized, detail-oriented, self-motivated, and possess strong time management and communication skills. A significant portion of this role involves listening to attorney dictation and accurately transcribing from audio files and handwritten notes — therefore, excellent typing speed and accuracy are essential.
Key Responsibilities:
- Transcribe dictations and handwritten notes from the attorney into polished legal documents and correspondence.
- Draft letters, legal documents, and other materials using Microsoft Office.
- Answer incoming calls and greet clients in a professional and courteous manner.
- Handle incoming and outgoing USPS and FedEx mail.
- Send invoices, track payments, and manage incoming checks.
- Maintain client files and ensure accurate data entry and record keeping.
- Manage attorney’s calendar and assist with task prioritization as needed
- File documents with courts, including e-filings through court portals.
Required Qualifications:
- Proficiency in Microsoft Office (Word, Outlook, Excel).
- Fast and accurate typing skills; must be comfortable with heavy transcription work.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain confidentiality.
- Ability to manage multiple tasks and deadlines efficiently.
- Professional demeanor and a client-friendly attitude.
- Prior experience in a legal office is preferred but not required.
To Apply:
Please submit your resume outlining your relevant experience.
Job Type: Part-time
Benefits:
Work Location: In person
