Overview
We are seeking a highly organized Office Administrative Assistant to join our team! In this important role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike.
We are seeking someone with flexibility for hours, especially during the tax season months. We are a small local bookkeeping business that is very busy. We are unable to offer the benefits of a big company, but we offer a comfortable work space with flexibility.
Responsibilities
- ·Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
- Handle incoming & outgoing calls and texts from office phone, and provide prompt customer support or transfer calls as needed.
- Maintain organized filing systems, perform data entry tasks & billing, and ensure accurate record keeping using tools like Microsoft Office and QuickBooks.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members.
- Support office management tasks such as ordering supplies, managing inventory, and overseeing general administrative functions.
- Provide clerical support including photocopying, faxing, mailing, and maintaining a clean, efficient workspace.
Skills
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer literacy with the ability to quickly adapt to new software tools like QuickBooks and data entry platforms.
- Strong communication skills including phone etiquette
- Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.
- Experience in customer service or customer support roles with a friendly and professional demeanor.
- Experience in Invoicing and accounts receivable
- Knowledge of Quickbooks software preferred but not required
- Maintain organized filing systems, perform data entry tasks & billing, and ensure accurate record keeping using tools like Microsoft Office and QuickBooks.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members.
- Support office management tasks such as ordering supplies, and managing office supply inventory
- Provide clerical support including photocopying, mailing, and maintaining a clean, efficient workspace.
Pay: $18.00 - $20.00 per hour
Benefits:
Work Location: In person
