At ELM Management Services, the Full-Time AP Staff Accountant is responsible for managing the full accounts payable cycle while ensuring accurate and timely processing of vendor invoices, expense reports, corporate credit card transactions, and payments. This role reviews, codes, reconciles, and processes invoices through Tipalti and the company's accounting system, maintains vendor records, and ensures proper expense allocation in compliance with company policies and accounting standards. The Full-Time AP Staff Accountant collaborates with internal departments and external vendors to resolve discrepancies, support efficient payment processing, maintain strong internal controls, and assist with month-end close activities. This position supports multiple entities within the organization and plays a key role in maintaining accurate financial records.
Accounts Receivable and Revenue Management:
- Allocate income by dimension (e.g., department, location, entity) to ensure correct categorization
- Record daily revenue deposit and confirm total monthly, ensuring accurate reporting
- Record and track deferred revenue, ensuring proper recognition in financial statements
- Reconcile Accounts Receivable and collections balance to the Ledger from the Healthcare Revenue System
- Assist with month-end and year-end closing activities, including accounts payable reconciliations.
- Prepare and post accruals related to accounts payable, credit card activity, and recurring expenses.
- Prepare and monitor prepaid expense schedules and related journal entries.
- Allocate loan interest expense to the appropriate entities and general ledger accounts.
- Assist with account reconciliations and other general accounting responsibilities.
- Support external audits by providing requested documentation and schedules.
- Perform other accounting and administrative duties as assigned to support the Finance Department.
Other Accounting Functions:
- Assist the finance department with month-end and year-end closing processes
- Manage accrued expenses and prepayments, ensuring accurate and timely posting
- Allocate interest expense from loan payments to the appropriate accounts
- Reconcile intercompany accounts, ensuring accuracy across different entities within the organization
- Perform various administrative and accounting tasks as needed to support the department
Knowledge, Skills, and Abilities:
- Strong understanding of accounting principles, accounts payable processes, and internal controls.
- Experience processing invoices and payments through Tipalti or a similar payment automation platform.
- Experience performing corporate credit card reconciliations and expense management.
- Proficiency in Microsoft Excel and accounting software; ERP experience required, with Sage Intacct experience preferred.
- Strong attention to detail with excellent analytical and reconciliation skills.
- Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
- Strong organizational, communication, and time-management skills.
- Ability to work independently while collaborating effectively with internal teams and external vendors.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Ability to function effectively in a fast-paced, multi-entity accounting environment.
Qualifications & Requirements:
- Associate or bachelor’s degree in accounting, finance, or a related field preferred
- 3+ years of accounting experience, preferably in a multi-entity or healthcare environment
- Previous experience in accounts payable or a staff accountant role is highly desirable, with health care focus being a plus
- Proficiency with accounting software and Microsoft Excel (experience with ERP systems is a plus). Experience with SAGE Intacct software also a plus
- Payment automation platform experience, such as Tipalti or Bill.com, is a plus
- Access to reliable internet and telephone services, specifically 10M download and 5M upload packages or higher as well as a strong WiFi signal from your remote work location
- Must meet pre-employment requirements and maintain all applicable state and job-related guidelines for background screening. Depending on state-specific requirements, this may include drug testing, health screening, CPR/Basic First Aid, and license/credential verifications
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
Physical Requirements & Working Conditions:
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities; these are made on a case-by-case basis.
While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
Limitations and Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Other duties may be assigned from time to time.
Equal Employment Opportunity Statement:
ELM is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military, and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
