Licensed Assisted Living Administrator
Gracewood Senior Living LLC | Prince William County, Virginia
About Gracewood Senior Living
Gracewood Senior Living is a boutique Residential Assisted Living community designed to serve up to 8 residents in a warm, comfortable, and highly personalized home environment.
We believe exceptional senior care starts with exceptional people. We are looking for a Licensed Assisted Living Administrator who is compassionate, dependable, hands-on, and genuinely committed to creating an environment where residents feel respected, valued, safe, and at home.
This is an important leadership role for someone who understands that quality care is not just about meeting regulatory requirements—it is about building trust with residents and their families, supporting caregivers, and creating a culture where everyone takes pride in the care we provide.
The ideal candidate will share Gracewood's commitment to compassionate care, dignity, accountability, professionalism, and exceptional service.
Position Overview
The Licensed Assisted Living Administrator will oversee the day-to-day operations of Gracewood Senior Living while ensuring compliance with applicable Virginia assisted living regulations and Gracewood policies and procedures.
Because of our small, residential setting, this position is highly personal and hands-on. The Administrator will work closely with residents, families, caregivers, healthcare providers, and community partners to ensure each resident receives individualized attention and quality care.
Key Responsibilities
Operations & Leadership
- Oversee the day-to-day operations of the assisted living community.
- Lead, supervise, support, and mentor caregivers and auxiliary staff, including the in-house chef.
- Promote a positive, respectful, and accountable workplace culture.
- Coordinate staffing schedules and ensure adequate coverage based on resident needs and regulatory requirements.
- Participate in staff training, orientation, performance management, and ongoing development.
- Serve as a hands-on leader who is visible and accessible to residents, families, and staff.
Resident Care & Family Support
- Serve as a care manager and resource for residents and their families.
- Help ensure individualized service plans and care needs are appropriately assessed, implemented, documented, and monitored.
- Monitor the delivery of personal care, medication management, activities of daily living, and other services provided to residents.
- Support residents' dignity, independence, preferences, and quality of life.
- Communicate proactively with families regarding resident needs, concerns, changes in condition, and care coordination.
- Respond professionally and compassionately to resident and family concerns.
Regulatory Compliance & Documentation
- Ensure compliance with applicable Virginia Department of Social Services assisted living regulations and other applicable federal, state, and local requirements.
- Maintain accurate and timely resident records, staff records, incident documentation, assessments, service plans, and other required documentation.
- Monitor resident rights, abuse and neglect prevention/reporting requirements, medication management, infection control, emergency preparedness, and safety procedures.
- Assist with inspections, audits, licensing requirements, and corrective action plans when necessary.
- Identify operational or compliance concerns and take appropriate action to address them.
Healthcare & Community Coordination
- Act as a liaison between Gracewood, residents and families, physicians, hospitals, rehabilitation facilities, hospice, home health agencies, pharmacies, and other healthcare providers.
- Coordinate healthcare services and communicate changes in resident condition to the appropriate parties.
- Develop and maintain positive relationships with healthcare professionals and community organizations.
- Help coordinate admissions, transitions, and discharges to promote a smooth experience for residents and families.
Activities & Quality of Life
- Develop, coordinate, and maintain a calendar of meaningful activities and events that encourage social engagement, physical activity, mental stimulation, and emotional well-being.
- Help create a warm, engaging community atmosphere where residents can maintain interests, routines, and meaningful connections.
- Encourage resident and family participation in community activities and events.
Administrative Responsibilities
- Assist with scheduling, reporting, record keeping, and administrative operations.
- Monitor supplies, operational needs, and resources to support efficient community operations.
- Assist with budgeting and responsible resource management.
- Utilize Microsoft Office, including Outlook and Excel, and other software applications as needed.
- Maintain professional communication through email, phone, written documentation, and in-person interactions.
Qualifications
- Current, unrestricted Virginia Licensed Assisted Living Administrator license or other qualifying Virginia administrator credential.
- 3+ years of assisted living or senior living experience preferred.
- 1+ year of memory care/dementia care experience preferred.
- Demonstrated experience supervising and supporting healthcare or residential care staff.
- Strong knowledge of assisted living operations, resident rights, documentation, and regulatory compliance.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to handle sensitive situations with professionalism, patience, and sound judgment.
- Comfortable working in a small, close-knit residential environment where leadership is visible and hands-on.
- Proficiency with Microsoft Office, including Outlook and Excel, with the ability to learn new technology and applications.
The Gracewood Difference
Gracewood is intentionally different from a large senior living community. With only 8 residents, we have the opportunity to know our residents personally, understand their preferences, and provide a level of attention that can be difficult to achieve in a larger setting.
We are looking for an Administrator who does not simply want to manage a facility, but wants to help build and lead a community.
The right person will be someone who:
- Truly cares about seniors and treats every resident with dignity and respect.
- Leads by example.
- Is willing to be hands-on when needed.
- Builds trust with families and staff.
- Takes ownership and follows through.
- Understands that small details can make a big difference in a resident's experience.
- Values teamwork, accountability, kindness, and professionalism.
- Takes pride in providing an exceptional experience for residents and their families.
Employment Requirements
Gracewood Senior Living maintains a drug-free and smoke-free workplace. All offers of employment are contingent upon successful completion of required background checks and any other employment screening required by Gracewood and applicable law.
Join Gracewood
If you are a compassionate and experienced assisted living leader who wants to make a meaningful difference in the lives of seniors—and who is excited about being part of a small, high-quality residential community—we would love to hear from you.
At Gracewood, we are not simply providing a place to live. We are creating a place to call home.
Pay: From $75,000.00 per year
Work Location: In person
