The OperationsAdministrative Manager serves as a critical member of our support team, helping ensure the efficient operation of our administrative, logistics, fleet, HR, and office functions.
The ideal candidate is highly organized, detail-oriented, comfortable working independently, and capable of balancing multiple priorities in a fast-paced environment. This role is perfect for someone who enjoys problem-solving, improving processes, and helping an organization run smoothly.
This is an in-office position based at our Durham, NC headquarters. Remote work is not available. Candidates outside the area must be willing to relocate at their own expense.
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Provide administrative support to company leadership and operational teams
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Manage company correspondence, including mail, email, phone messages, and general inquiries
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Maintain office, warehouse, and employee supply inventories
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Organize and maintain physical and electronic records
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Assist with employee onboarding and offboarding activities
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Handle sensitive and confidential information with professionalism and discretion
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Serve as a professional point of contact for employees, vendors, customers, and business partners
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Coordinate and track vehicle maintenance schedules, fleet records, expenses, invoices, and documentation
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Assist with fleet logistics, towing requests, service appointments, and operational support needs
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Monitor communications related to collection sites, field operations, maintenance needs, and priority issues
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Maintain accurate records within company databases, spreadsheets, and operational systems
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Generate reports and assist with invoicing, data entry, and operational tracking
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Support process improvements that increase efficiency and organization
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Assist with employee documentation and personnel record maintenance
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Support hiring, onboarding, equipment assignment, and payroll-related administrative functions
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Help ensure accurate recordkeeping and compliance with company procedures
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Minimum of 1 year of administrative, office, operations, logistics, or related experience
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Strong proficiency in Microsoft Outlook, Word, and Excel
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Outstanding organizational and time-management skills
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Excellent written and verbal communication abilities
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Ability to manage multiple priorities and meet deadlines with minimal supervision
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High level of professionalism, confidentiality, and attention to detail
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Strong problem-solving skills and a proactive approach to work
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3+ years of administrative, operations, or office management experience
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Bachelor's degree or equivalent combination of education and experience
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Experience supporting logistics, transportation, warehouse, or fleet operations
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Experience with invoicing, expense tracking, permits, lease administration, or vehicle maintenance records
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Ability to learn new systems and technology quickly
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Experience working in a fast-paced environment with changing priorities
The successful candidate will be someone who takes ownership, communicates effectively, stays organized under pressure, and consistently helps move the business forward. You will become a trusted resource for leadership while playing a key role in supporting the day-to-day operations of a growing company.
If you're looking for a stable career opportunity where your work matters and your contributions are recognized, we'd love to hear from you.
Apply today and grow with Green Zone Recycling.
