About the Role:
Do you enjoy being the go-to person who keeps operationsorganized, invoices accurate, and administrative processes running smoothly? If so, this could be a great opportunity foryou.
As a CBRE Administrative Services Coordinator - Real Estate,you'll support the day-to-day operations of 8+ medical office buildings,serving as a valuable partner to the Real Estate Management team. A major component of this role involves codingand processing invoices, ensuring financial information is handled accuratelyand efficiently across the property portfolio.
In addition to invoice management, you'll take on a varietyof administrative responsibilities, including coordinating documentation,maintaining records, assisting with reports, supporting vendors and tenants,and helping keep property operations on track. This role is ideal for someone who enjoysbalancing detail-oriented work with a diverse range of administrative tasks.
If you're organized, proactive, and enjoy being part of acollaborative team where your work has a direct impact on the success ofmultiple properties, we'd love to hear from you .
What You’ll Do:
Review,allocate and accurately code invoices for processing.
Assistthe team with various administrative tasks. This includes answering phones,communicating with tenants, filing and copying.
Maintaininsurance certificates and leases.
Collaboratewith building technicians and external vendors to ensure timely and effectivecompletion of facility maintenance and repair projects.
Assistwith lease administration tasks, including lease setup, amendments, andreporting, to ensure accurate and timely management of lease agreements.
Processand submit invoices for payment by accurately entering them into the accountingsystem and forwarding original documents to the accounting department forprocessing.
Communicatewith tenants regarding rent payments, including phone calls and correspondence,to ensure timely payment and resolve any payment-related issues.
Applyestablished procedures and guidelines to resolve routine issues and completetasks with minimal deviation from standard processes.
Responsiblefor delivering results through well-defined duties, methods, and tasks, withclear expectations and objectives.
Producehigh-quality work by following established procedures and guidelines, withongoing oversight and support from a supervisor.
What You’ll Need:
HighSchool Diploma or GED with a minimum of 2 years of job-related experience.
Experiencewith basic accounting principles, including understanding and processinginvoices.
Abilityto follow established procedures and maintain quality standards in daily workactivities.
Effectivecommunication skills to convey clear and concise information.
Property Management or Real Estate experiencepreferred.
Experiencewith managing vendors preferred.
Workingknowledge of Microsoft Office Suite – Excel, Word, Outlook, PowerPoint
Highlyorganized and detail-oriented individual with a curious and analytical approachto problem-solving.
Basicmath skills required, including proficiency in calculating percentages,discounts, and markups.
Applicants must becurrently authorized to work in the United States without the need for visasponsorship now or in the future.
Why CBRE?
Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
Colorado Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Administrative Services Coordinator - Real Estate position is $26.00 hourly and the maximum salary for the Administrative Services Coordinator - Real Estate position is $28.85 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. The application window is anticipated to close on August 31, 2026 and may be extended as needed. To express interest in similar roles, visit CBRE.com/careers.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at
[email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
