Senior Executive Administrative Assistant / Task Order Project Manager
Responsibilities and Duties:
- Provide Leadership and clear, positive direction for a team of nine (9) Executive Assistant (EA) staff across four locations all directly supporting Senior Government Leaders.
- Ensure delivery of contract requirements using experience and proactive problem solving.
- Support the client as a Senior Executive Assistant when needed and temporarily backfill any role on the team.
- Ensure seamless team-focused operations by the EAs to support the client's Mission.
- Lead and Manage proactively identifying potential process improvements to improve support for the client's Mission.
- Drive the EA's #1 mission to make the Government Leadership successful.
- Drive proactive problem solving and planning that includes the standard practice of creating backup plans and redundancy to avoid a single point of failure.
- Drive the standard practice of responding immediately and with a sense of urgency to any request from the client or suggested change from the client.
- Maintain office staff by recruiting, selecting, orienting, and training employees.
- Ensure EAs follow standard operating procedures (SOPs). Conduct periodic review of SOPs to ensure best practices are applied to ensure continuous process improvement.
- Approve work schedules and coverage requirements for the team at all four locations.
- Create, provide quality assurance review, and submit monthly reports and deliverables to the client on time and free of errors.
- Work with Division Director and Vice President to set budget for the project to ensure financial success.
- Must be able to work onsite each working weekday.
Basic Qualifications:
- Minimum of Five (5) years' relevant experience
- Minimum of Five (5) years' leadership experience with progressively greater responsibilities
- Bachelor's degree
- Must be a US Citizen
- Must possess a DOD Secret Security clearance
- Expert level experience with Microsoft Office products and Office Automation
- Prior experience with DoD (Department of Defense) or equivalent is strongly preferred
- Experience in executive level administrative support or supporting senior management officials at the flag/General Officer/Senior Executive/GS-15 or O-6 level
- Project Management Professional (PMP) certification preferred but not required at start.
