Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This vital role involves managing office procedures, coordinating communication, and supporting staff to foster a productive and welcoming workplace. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to handle diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.
Office Manager Responsibilities
Human
Resources & Payroll Administration
- Coordinate the Employee Lifecycle: Manage recruitment coordination, new hire onboarding, and employee separation processes.
- Payroll & Benefits Management: Process payroll using Paycom and maintain accurate accounting of staff Paid Time Off (PTO) accruals and usage.
- Compliance & Records: Maintain comprehensive employee files and ensure all staff certifications and required trainings are current and documented.
- Staff Scheduling: Oversee schedules and assign daily duties for Teaching Assistants (TAs).
Financial
Management & Reporting
- Account Management:
- Manage the school’s operating accounts and student-generated fund accounts using QuickBooks and Avid.
- Fee Collections: Oversee and manage fee accounts within the Infinite Campus system.
- Regulatory Reporting: Compile and submit required State Reporting to ensure school compliance.
Office
Operations & Support
- Operational Leadership: Maintain efficient school office operations and develop standard operating procedures (SOPs) for the front office.
- Administrative Support: Assist administrators and teachers with daily needs and provide backup coverage for the Receptionist as required.
- Manage front desk operations, including greeting visitors, handling multi-line phone systems, and maintaining professional phone etiquette.
- Oversee office management tasks such as filing, data entry, calendar management, and maintaining office supplies inventory.
- Utilize productivity software like Microsoft Office (Word, Excel, Outlook) and spreadsheets to prepare reports, correspondence, and presentations.
- Coordinate appointment scheduling, calendar management for staff members, and organize meetings efficiently.
- Provide excellent customer service by supporting client communication and addressing inquiries promptly via phone or email.
- Maintain accurate records through proofreading, data entry, and filing systems to ensure information is current and accessible.
Qualifications
- Proven experience in office management or administrative roles with strong clerical background.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and general computer skills.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Strong written and verbal communication skills; bilingual abilities are a plus for diverse client interactions.
- Experience with multi-line phone systems, data entry, filing systems, and calendar management is highly desirable.
- Previous customer service or front desk experience demonstrating professionalism and courtesy.
Join our team as an Office Manager and be at the heart of our organization’s success! Bring your energy, enthusiasm, and expertise to create an efficient workspace where everyone can thrive.
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
Work Location: In person
