Title Clerk / DMV & Licensing Specialist
Job Summary
Wilsonville Toyota is seeking a detail-oriented and organized Title Clerk / DMV & Licensing Specialist to join our team. In this role, you'll be responsible for processing vehicle titles, registrations, and licensing documents while ensuring compliance with Oregon DMV regulations. The ideal candidate is highly organized, thrives in a fast-paced environment, and is committed to providing exceptional service to both customers and internal team members.
Key Responsibilities
- Review and analyze vehicle ownership and licensing documents to determine title status and ensure accuracy.
- Conduct title research and examine public records to verify ownership and identify liens or other encumbrances.
- Prepare, submit, and process title and registration applications in compliance with Oregon DMV requirements.
- Process vehicle licensing transactions accurately using VITU software.
- Maintain organized and accurate records of all title, registration, and licensing documents.
- Resolve title discrepancies and work with lenders, customers, dealerships, and state agencies to obtain necessary documentation.
- Monitor transaction status and ensure timely completion of all title work.
- Provide outstanding customer service by responding to questions and resolving concerns professionally and promptly.
- Collaborate with sales, finance, accounting, and management teams to ensure smooth and compliant vehicle transactions.
- Stay current on Oregon DMV regulations and dealership compliance requirements.
Qualifications
- Previous experience processing Oregon vehicle titles and registrations required.
- Strong knowledge of Oregon DMV rules, title processing, and licensing procedures.
- Experience using VITU software preferred.
- Exceptional attention to detail with the ability to identify and resolve discrepancies.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
- Highly organized with the ability to prioritize multiple tasks and meet deadlines in a fast-paced dealership environment.
- Proficient with Microsoft Office and dealership management systems.
- Ability to work independently while contributing to a collaborative team environment.
Why Wilsonville Toyota?
At Wilsonville Toyota, we believe in doing business differently. Our One Person, One Price sales process and customer-first culture have made us one of the highest-volume Toyota dealerships in the Pacific Northwest. We invest in our employees by providing the tools, training, and support they need to build long-term careers.
If you're looking for a team-oriented environment where accuracy, integrity, and customer service matter, we'd love to hear from you.
Wilsonville Toyota is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
