Job Overview
We are seeking a dynamic and detail-oriented Accounting professional specializing in Accounts Payable and Accounts Receivable to join our finance team. In this role, you will be responsible for managing the full cycle of accounts payable and receivable processes, ensuring accurate financial data entry, timely payments, and effective customer account management. Your expertise will support our organization’s financial integrity, compliance with accounting standards, and overall operational efficiency. This position offers an exciting opportunity to apply your technical accounting skills within a fast-paced environment that values accuracy, transparency, and proactive problem-solving.
Essential Duties & ResponsibilitiesAccounts Payable Responsibilities
- Enter, review, and process vendor bills and invoices.
- Verify invoices against purchase orders, receiving documents, contracts, and job records.
- Code invoices accurately to the appropriate general ledger accounts and projects.
- Obtain required approvals for vendor payments.
- Schedule and process vendor payments, including checks, ACH payments.
- Maintain accurate vendor files, including W-9 forms and supporting documentation.
- Respond to vendor inquiries regarding invoices, payments, and account balances.
- Record company credit card transactions and ensure proper coding.
- Maintain organized records of bills, payments, and supporting documentation.
- Review outstanding payables and monitor payment due dates.
- Prepare payment runs and manage vendor payment schedules.
- Reconcile vendor statements and resolve discrepancies.
- Follow up on missing invoices, credits, or payment issues.
- Track subcontractor invoices and payments.
- Process employee expense reimbursements.
Monthly & Year-End Accounts Payable Responsibilities
- Reconcile Accounts Payable balances.
- Reconcile credit card statements.
- Record accrued expenses and unpaid liabilities.
- Review AP aging reports.
- Reconcile vendor balances.
- Maintain and archive AP records.
Accounts Receivable Responsibilities
- Create and issue customer invoices for completed work, services, and projects.
- Process customer payments and accurately apply payments to customer accounts.
- Record deposits and maintain accurate cash receipt records.
- Rec out purchase receipts
- Maintain customer account information and billing records.
- Respond to customer billing inquiries and resolve discrepancies.
- Monitor outstanding invoices and customer balances.
- Review Accounts Receivable aging reports.
- Contact customers regarding overdue balances and outstanding invoices.
- Send payment reminders and collection notices.
- Update customer account balances and payment records.
- Monitor cash collections and assist with improving cash flow.
- Prepare progress billings and project invoices.
- Bill completed work orders and service calls.
- Track retainage receivable.
- Process approved change order billings.
- Monitor project billing schedule in order to stay up to date with invoicing
- Track customer deposits and project payments.
- Review job profitability related to billing and collections.
Collections Responsibilities
- Follow up on past-due customer accounts.
- Document collection activities and customer communications.
- Assist with payment arrangements when authorized.
- Escalate delinquent accounts to management when necessary.
- Monitor customer credit limits and payment history.
Monthly & Reporting Responsibilities
- Reconcile Accounts Receivable balances.
- Prepare customer statements.
- Review aging reports and identify collection issues.
- Record bad debt adjustments when necessary.
- Prepare Accounts Receivable reports for management.
- Assist with month-end closing procedures.
- Generate AR aging reports.
- Track Days Sales Outstanding (DSO).
- Monitor cash flow related to customer collections.
- Prepare financial reports for management review.
- Assist with annual audits by providing requested documentation.
- Run profit and loss reports
Pay: $65,000.00 - $80,000.00 per year
Experience:
- QuickBooks: 1 year (Required)
Work Location: In person
