Job Title: Accounts Payable Specialist
Branch: 999
Department: Accounting
Reports to: Accounts Payable Supervisor
Date: 04/13/2026
Position Summary:
The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment, ensuring accuracy, timeliness, and compliance with company policies. This role plays a key part in maintaining strong vendor relationships and supporting overall financial operations.
Key Responsibilities:
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Review, verify, and process vendor invoices and expense reports.
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Match purchase orders, receipts, and invoices for accuracy.
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Prepare and execute payments via check, ACH, or wire transfer.
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Maintain organized and up-to-date accounts payable records.
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Reconcile vendor statements and resolve discrepancies.
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Respond to vendor inquiries in a timely and professional manner.
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Assist with month-end closing, including accruals and reporting.
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Ensure compliance with company policies and accounting standards.
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Support audits by providing required documentation.
QuickBooks Responsibilities:
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Enter and code vendor bills accurately within QuickBooks.
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Manage vendor records and ensure proper setup in the system.
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Process payments and track transaction history using QuickBooks tools.
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Reconcile accounts payable balances within QuickBooks.
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Generate financial reports (AP aging, expense reports, vendor summaries).
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Assist with QuickBooks month-end and year-end closing procedures.
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Identify and troubleshoot discrepancies within QuickBooks data.
Qualifications:
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Associate or bachelor’s degree in accounting, Finance, or related field (preferred).
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1– 3+ years of accounts payable or general accounting experience.
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Proficiency in QuickBooks (required or strongly preferred).
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Strong attention to detail and organizational skills.
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Ability to manage multiple tasks and meet deadlines.
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Good communication and problem-solving abilities.
Preferred Skills:
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Experience with ERP systems or accounting software.
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Knowledge of basic accounting principles.
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Microsoft Excel proficiency (pivot tables, VLOOKUP, etc.).
Work Environment
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May prepare summary sheets or other work papers for supervisor’s or auditor’s use in preparing comprehensive financial statements.
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May audit and proof accounting or other reports for clerical accuracy and conformance to department, county and state procedures.
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May perform secretarial functions as needed for assigned staff members(s).
Special Requirements
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Employees must complete the required courses as described by Human Resources for all employees.
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This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.
Budget Responsibility
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Secure and maintain work environment, PC, Phone and other assigned equipment.
