Medical Office Manager
Help Grow a Leading Solo-Practitioner Pain Management & Regenerative Medicine Practice Location: Palm Harbor
Employment Type: Full Time
Compensation: Annual Salary Range $50k-$80k commensurate of experience and credentials plus quarterly performance bonuses.
Are you an experienced medical office leader who thrives in a high-growth, entrepreneurial private-practice environment? Do you have the leadership, operational expertise, and business mindset to help take a solo-practitioner medical practice to the next level?
We are seeking an exceptional Medical Office Manager to become a key member of our growing solo-practitioner private practice specializing in pain management and regenerative medicine.
This is much more than a traditional office-management position. You will work **directly with the officers and play a critical role in building the systems, team, patient experience, and operational infrastructure necessary to grow the practice.
Our practice provides advanced, minimally invasive and regenerative treatments, including interventional pain procedures, laser therapy, shockwave therapy, PRP, and otherinnovative treatment options.
We are looking for a hands-on leader who understands that success in a solo-practitioner practice requires initiative, flexibility, accountability, and an entrepreneurial mindset.
The Opportunity:
As the Medical Office Manager, you will have a unique opportunity to help shape and grow a solo-practitioner private practice from the inside out. You will work closely with the physician-owner to develop and implement strategies that increase patient volume, improve efficiency, enhance the patient experience, strengthen the team, and drive sustainable practice growth.
Because this is a solo-practitioner practice, your contributions will have a direct and visible impact on the success of the business. We are looking for someone who doesn't wait to be told what needs to be done—you see opportunities, solve problems, and take ownership.
Key Responsibilities
● Oversee the day-to-day operations of the solo-practitioner private practice
● Work directly with the physician-owner to develop and execute practice growth
strategies
● Build and optimize workflows for scheduling, patient intake, procedures, follow-up, and
patient communication
● Recruit, train, supervise, and develop administrative and clinical staff
● Establish a culture of accountability, professionalism, teamwork, and exceptional patient
care
● Monitor practice performance, revenue, expenses, collections, and key operational
metrics
● Identify opportunities to increase patient volume, treatment utilization, patient retention,
and practice revenue
● Optimize the physician's schedule and procedure-room utilization
● Coordinate marketing, community outreach, referral development, and patient
acquisition initiatives
● Develop relationships with referring physicians, healthcare professionals, vendors, and
community partners
● Ensure an exceptional patient experience from the initial inquiry through treatment and
follow-up
● Develop and implement policies, procedures, and operational standards
● Assist with compliance and regulatory requirements
● Manage inventory, medical supplies, equipment, and vendor relationships
● Collaborate with billing/revenue-cycle personnel to improve collections and resolve
operational issues
● Optimize EMR and practice-management systems
● Establish and monitor KPIs to measure practice growth and performance
● Identify inefficiencies and implement solutions that allow the practice to scale
● Serve as a trusted operational partner to the physician-owner
What We're Looking For:
We are looking for a practice builder—not simply an office administrator. The ideal candidate is a confident, energetic, and highly organized leader who enjoys working inan environment where they can make decisions, implement ideas, and see the results of theirefforts.
You should be:
● Entrepreneurial and growth-oriented
● Highly organized and detail-oriented
● A strong people leader and communicator
● Comfortable taking ownership and working independently
● Results-driven and motivated by measurable growth
● Patient-focused and committed to delivering an exceptional experience
● Comfortable working directly with a physician-owner in a close-knit practice
● Resourceful, adaptable, and willing to wear multiple hats
● Passionate about healthcare, innovation, and helping patients improve their quality of life
Required Qualifications
● Bachelor's degree or higher
● Minimum 3 years of medical office/practice management experience
● Demonstrated experience managing and growing a private medical practice
● Experience leading and managing staff
● Strong understanding of medical office operations and patient flow
● Excellent organizational, communication, and problem-solving skills
● Experience with EMR and practice-management systems, eClinicalWorks is a must
● Ability to work independently and collaboratively in a small, entrepreneurial practice
Preferred Qualifications
● RN or LPN certification/license preferred, but not required
● Experience in pain management
● Experience in regenerative medicine
● Familiarity with interventional pain procedures
● Experience with PRP (platelet-rich plasma)
● Familiarity with laser therapy
● Familiarity with shockwave therapy
● Experience growing a solo-practitioner or boutique medical practice
● Healthcare marketing and referral-development experience
● Strong understanding of practice finances and revenue-cycle management
● Bilingual English/Spanish is a plus
Why This Role Is Different:
Joining a solo-practitioner private practice means your work will have an immediate and meaningful impact. You won't be one manager among many layers of corporate administration.
You will work directly with the officers and have the opportunity to help build the practice, develop the team, improve systems, grow the patient base, and shape the patient experience.
For the right person, this is an opportunity to take significant ownership of a growing medical practice and become an essential part of its long-term success.
If you are an experienced medical practice leader with at least 3 years of management experience, an entrepreneurial mindset, and a passion for pain management and regenerative medicine, we want to hear from you.
Bring your leadership, ideas, and ambition—and help us take this solo-practitioner
practice to the next level.
Apply today and tell us why you're the right person to help us grow.
Pay: $50,000.00 - $80,000.00 per year
Benefits:
- Continuing education credits
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
Application Question(s):
- What active certifications or licenses do you have that are relevant to this role?
- How many years of experience do you have managing the day-to-day operations of a medical practice or medical office?
-5+ years
-3–4 years
-1–2 years
-Less than 1 year
-No experience
- Have you personally helped grow a private medical practice by improving patient volume, revenue, operational efficiency, referrals, patient retention, or other measurable business results?
-Yes — I have directly contributed to measurable practice growth
-Yes — I have contributed to growth, but results were not formally measured
-No — I have primarily managed day-to-day operations
-No — I have not worked in a private medical practice
- How much hands-on experience do you have using eClinicalWorks (eCW) in a medical practice?
-3+ years
-1–2 years
-Less than 1 year
-I have used another EMR, but not eClinicalWorks
-No EMR experience
- This is a hands-on Medical Office Manager role in a growing solo-practitioner practice. You will work directly with the officers, make decisions, solve problems independently, monitor KPIs, help develop referral and marketing opportunities, and occasionally wear multiple hats. Which best describes the environment in which you perform your best?
I thrive in entrepreneurial environments where I can take ownership, make decisions, and help build the practice
-I prefer a small practice where I have significant responsibility and autonomy
-I prefer a structured environment with clearly defined responsibilities and established procedures
-I prefer a large organization with multiple layers of management and support-
- Describe the most challenging scenario you encountered as a Medical Office Manager and what was the outcome?
Ability to Commute:
- Palm Harbor, FL 34684 (Required)
Work Location: In person
