Job Summary
We are seeking a dynamic and organized Office Manager/Bookkeeper to join our team! This vital role combines office management expertise with proficient bookkeeping skills to ensure smooth daily operations and accurate financial record-keeping. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to support our administrative functions and foster a welcoming environment for clients and staff alike. In this role, you will oversee administrative tasks, manage client and vendor communications, handle financial transactions, and maintain organized office systems that promote efficiency and productivity.
Duties
- Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
- Perform data entry tasks with precision, ensuring all client information, billing details, and administrative records are up-to-date.
- Organize and maintain filing systems—both physical and digital—using Microsoft Office tools like Word, Excel spreadsheets, and Google Workspace applications.
- Provide exceptional customer service by responding promptly to client inquiries via phone or email, demonstrating excellent phone etiquette and client communication skills.
- Support administrative projects such as proofreading documents, preparing reports, managing correspondence, and ensuring overall office organization.
- Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues as needed.
- Handle clerical duties including copying, scanning, faxing documents, and maintaining organized records for audits or reviews.
- Support bookkeeping activities by managing accounts payable/receivable processes and assisting with payroll or other financial tasks as required.
Experience
- Proven experience in office management or administrative roles within a professional environment.
- Demonstrated proficiency with QuickBooks accounting software for bookkeeping purposes.
- Strong computer skills across productivity software such as Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools.
- Prior clerical experience including filing, proofreading, calendar management, and customer support is essential.
- Excellent organizational skills combined with time management capabilities to prioritize tasks efficiently in a fast-paced environment.
Join us to be part of a vibrant team where your organizational talents and technical skills will make a meaningful impact! We’re committed to fostering an inclusive workplace that values your contributions while supporting your professional growth every step of the way.
Pay: $72,000.00 per year
Benefits:
Work Location: In person
