Job Overview
We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team! In this vital role, you will manage a variety of administrative tasks and ensure smooth office operations. Your bilingual skills will enable effective communication with clients, while your strong organizational abilities will keep everything running seamlessly. This is an exciting opportunity for a proactive professional eager to contribute to a vibrant team environment, providing exceptional support and fostering positive client interactions.
Responsibilities
- Handle data entry tasks accurately using Microsoft Office applications and bookkeeping software such as QuickBooks
- Organize and maintain filing systems, both physical and digital, ensuring confidentiality of sensitive information
- Support office management activities, including calendar management and coordinating meetings or events
- Provide excellent customer service by responding promptly to inquiries in both languages and assisting clients effectively
- Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies
- Checking accounting records for accuracy, tracking invoices and payments and maintaining a system for organizing company financial documents
- Recording transactions in the appropriate company account ledgers using spreadsheets or accounting software
- Reviewing account ledgers for accuracy and correcting errors, such as duplications or typos
- Preparing and filing basic financial documents, such as income statements, profit and loss (P&L) statements and totals by account
- Reconciling accounts by comparing bank information to records
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Bilingual proficiency in English and Spanish is essential for effective client communication
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or similar bookkeeping software
- Strong phone etiquette skills with experience managing multi-line phone systems and providing customer support
- Ability to handle confidential information discreetly and maintain professionalism at all times
- Demonstrated time management skills with the ability to prioritize tasks efficiently
- Previous experience in office management or personal assistant roles is a plus
Join us to be part of a dedicated team that values proactive support, clear communication, and organizational excellence. This paid position offers an engaging environment where your skills will make a meaningful impact every day!
Pay: $16.50 - $18.50 per hour
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
