DHR Health - US:TX:Edinburg - Days
Summary:
POSITION SUMMARY:
Responsible for providing leadership in the coordination of departmental activities and the resolution of operational issues related to Continuing Medical Education. The CME coordinator works in concert with the Director of Medical Education and the CME committee to assist in the planning, implementation and evaluation of the CME activities. Provides logistics and clerical support as needed.
POSITION EDUCATION/ QUALIFICATIONS :
- High School/GED required.
- Associate Degree in related field preferred or minimum of 3-years’ experience in a healthcare setting with CME educational operations.
- Strong skills pertinent to teamwork, communication, analytic problem solving and educational advocacy.
- Demonstrated knowledge of organizational structure, problem-solving skills.
- Computer skills required with knowledge of Microsoft Office Suite.
- Good written and verbal communication skills required.
- Will require work outside the normal business M-F hours some evenings and/or weekends.
- Bilingual – English/Spanish.
JOB KNOWLEDGE/EXPERIENCE :
- Requires ability to effective interface with a variety of people and be flexible to changing work priorities and work well under stressful situations.
Requires excellent written and oral communication skills with attention to detail.
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Responsibilities:
POSITION RESPONSIBILITES:
- Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices.
- Proactively promotes the value of the CME department’s contribution to achieving quality improvement and hospital system goals.
- Assist in the development of educational needs to be addressed by CME/CE activities.
- Ensure that documentation of the planning process is appropriate and complete.
- Implement and coordinate program planning procedures for CME/CE activities.
- Provide on-site support for each CME program including attendance, the distribution and collection of evaluation feedback, faculty disclosure and commercial support acknowledgement.
- Attend and support all educational CMR/CNE conferences by planning, promoting, implementing and evaluating all Educational Conferences including Face to Face (live) and Virtual (including those programmed for weekends)
- Manage -through the OMNITRACK software system, all CME conference and/or courses events, including: facility management, event calendar, payment processing, registration of participants, professional development records, certificates and credit hours, and course/conference evaluation records.
- Maintain communication with OMNITRACK vendor for any updates, upgrades and/ or technical issues.
- Maintain records and files for ACCME accreditation, remaining up to date with accreditation policies and practices.
- Manage Medical Education Programs through to completion ensuring projects are delivered on target.
- Assist in coordinating educational programs for the CME office and maintain the office’s vision. Assist in the development and refining of educational objectives.
- Collaborate with the CME Director and Committee, conducting needs assessment per conference.
- Assist CME Director with Faculty recruitment and management
- Work with accredited CME Provider Partners, outside vendors, internal staff to plan and coordinate projects from inception, meeting requirements and ensuring completion on time, within cost and to required quality standards.
- Develop and maintain a file for each program offered during the current accreditation term (Physician attendance records must be kept for a minimum of 6 years.)
- Assist with the CME re-accreditation process; including the implementation of the re-accreditation survey.
- Provide administrative support to the Director of CME and CME Committee.
- Assist CME Director with collecting documentation for accreditation processes.
- Arrange for CME Committee meetings and take meeting minutes.
- Attend the annual TMA Medical Education Conference for professional development updates.
- Summarize Program evaluation report to CME Committee and CME Director to review.
- Assist in pre-recording of program faculty when Virtual/ Live and Hybrid Educational Activity.
- Coordinate event catering, faculty travel, faculty accommodations.
- Assist with Vendor/ Exhibitor applications to ensure compliance with Pharma Code and ACCME guidelines.
- Ensure that faculty disclosure and commercial support information is communicated (verbally or in written format) to participants for each program.
- Other duties as assigned.
Other information:
LINES OF REPSONSIBILITES :
(Chain-of-command)
1. Director of Continuing Medical Education, à Senior VP of Education & Employee Development.
CUSTOMER SERVICE:
Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.
AGE SPECIFIC :
Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.
AMERICANS WITH DISABILITIES ACT: (ADA) :
A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.
The following table provides physical requirements that will be associated with, but not limited to, this position:
- Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
- Must be able to assist other employees with lifting more than 20 lbs.
- Light/moderate carrying up to 20 lbs.
- Dual simultaneous grasping
- Operating office equipment
- Operating mechanical equipment
- Ability to read and write
- Ability to hear verbal communication without aid
- Operating Personal Vehicle
- Ability to comprehend written/verbal communication
- Other: Ability to deal with stress
B. Working Conditions : The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.
C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.
D. Aptitudes : HIGH 1 2 3 4 5 6 LOW
Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3
Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3
Numerical: Ability to perform arithmetic operations quickly and accurately. 2
Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2
Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3
Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2
Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3
Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3
Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3
Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3
Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3
I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.
If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.
Employee Signature: ________________________________ Date: ____________________
Transfer/Hire Date Effective: ________________________.
