Millie and Severson is recognized as one of the top general contractors in California. We are committed to Building A Higher Standard for our clients across our specialties in Healthcare, Industrial, Cultural + Educational, Office, and Medical Office Building.
Millie and Severson has assembled the finest team in the building industry. Combined, their experience covers every facet related to construction and preconstruction of projects. Working together they are an incomparable team.
Many of our employees have spent their entire careers with us, and that’s something we’re very proud of. They’ve done that because we’ve embraced the notion of work-life balance since our very founding. We know our employees are committed to doing whatever it takes to get the job done right and we reward them with plenty of time off to recharge, reconnect and relax.
Millie and Severson, Inc. offers a competitive compensation package with excellent benefits including ESOP, when eligible.
How you can contribute as a Bid Coordinator:
Millie and Severson is looking for a detail-driven Bid Coordinator with a background in construction administration who thrives in a fast-paced environment. This role is perfect for someone who is proactive, highly organized, and a natural relationship builder—someone who communicates confidently and professionally with subcontractors and vendors to keep projects moving forward.
The ideal candidate is dependable, resourceful, and excels at juggling multiple deadlines while maintaining accuracy. If you’re someone who takes initiative, keeps things running smoothly behind the scenes, and enjoys connecting with people to get results, we’d love to hear from you.
Key Responsibilities
- Issue and coordinate bid invitations to subcontractors
- Follow up for bid responses and status – making phone calls to subcontractors
- Solicit new subcontractors by making direct contact by phone and email
- Coordinate RFIs
- Direct subcontractors to online prequalification/process
- Assist with preparation of bid packages, such as preparing drawing and qualification log
- Maintain and update prequalification documents, contractor licenses, and certifications
- Communicate with subcontractors and vendors to obtain pricing, quotes, and scope coverage
- Collaborate with estimating, business development, project management, and operations teams to gather required information
- Administration of bid software *BidMail
- Track bid deadlines and maintain a bid calendar to ensure timely submissions
- Support post-bid activities, including clarification requests and documentation updates
- Maintain records of submitted bids, results, and feedback for future reference
- Additional duties may be assigned
Required Qualifications
- 2+ years of experience in a construction administration role (bidding, estimating support, or project coordination)
- Bachelor's degree in Business, Communication, or equivalent experience
- Understanding of construction documents, terminology, and bid processes
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with bid management software (BidMail) is a plus
- Excellent organizational skills and attention to detail
- Ability to manage multiple deadlines in a fast-paced environment
- Strong written and verbal communication skills
*This information sensitive position requires a background
How we can contribute to your success:
CAREER GROWTH
The happiness of our employees is one of the most important things to us as a company. We know that happy, fulfilled employees make for happy, fulfilled clients. Part of ensuring that happiness is creating a defined career path for each of our construction professionals.
TRAINING + DEVELOPMENT
We have developed a robust training program that’s available to all staff. The program includes internal training sessions delivered by senior members of our staff, plus training hosted by consultants in specialties including LEED, WELL, structural steel, seismic retrofits, and more. We have covered topics ranging from scheduling to moisture intrusion to advanced blue beam tools to new OSHA regulations. Our sessions are highly interactive and often include hands-on lessons in our state-of-the-art training room. We also provide additional training opportunities in estimating, public speaking, risk management and reporting.
PLAY HARD
Around here, we like to have fun just as much as working hard. Our employees have organized teams to play in softball leagues, bowling tournaments, disc golf and other team sports. The company also hosts events all year long – picnics, BBQs, parties and galas.
Our core values are the foundation of our culture and act as the basis for everything we do. Click hereto take a look at those qualities that we expect from each other, as well as those that we wholeheartedly reject. Following these guidelines has led to success on more than 4,000 projects – and counting.
The one thing we hear over and over again is that employees love working here because of our culture of integrity and respect. It is embedded in our 76 years and practiced every day by every one of our employee-owners. Clients, subcontractors and architects all know that when they work with Millie and Severson, they are working with a company they can trust.
Because people are the greatest asset, Mr. Severson started an Employee Stock Ownership Plan for its employees. Through our retirement plan, our employees have earned an ownership position exceeding 97%, creating a loyalty and longevity that greatly benefits our clients.
Our goal is to develop lasting relationships by consistently exceeding our customers’ expectations. As Employee-Owners, we take pride in our ability to provide exceptional service in an honest, hard-working environment. In short, we strive to Building a Higher Standard.
Ready to join our Team? Apply now!
Please be aware that only applicants that meet qualifications matching the position will be contacted due to volume.
*No recruiter contact please*
Millie and Severson, Inc. is an Equal Opportunity Employer (EOE). Millie and Severson, Inc. provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.
Job Type: Full-time
Pay: $28.00 - $38.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee stock ownership plan
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Construction administrative: 2 years (Required)
Work Location: In person
