Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily activities. This role is vital in managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that drives productivity and efficiency.
Duties
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
- Provide executive administrative support by preparing correspondence, reports, and presentations with excellent writing skills and attention to detail
- Organize and facilitate events, meetings, and internal communication to ensure seamless execution of company initiatives
- Handle phone etiquette professionally while managing incoming calls, messages, and inquiries with promptness and courtesy
- Perform data entry, bookkeeping tasks using QuickBooks, and maintain accurate filing systems for confidential documents
- Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and ensuring timely follow-up on action items
- Support office management duties such as ordering supplies, managing office equipment, and overseeing general administrative functions to optimize workflow
Skills
- Proven experience as a personal assistant or executive assistant with strong organizational skills and the ability to manage multiple priorities effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams
- Excellent typing speed combined with proofreading and transcription skills for accurate document preparation
- Experience with bookkeeping software like QuickBooks along with basic accounting knowledge for managing invoices and financial records
- Strong internal communication skills to collaborate effectively with C-suite executives and team members across departments
- Exceptional calendar management capabilities including scheduling meetings across different time zones and managing business travel logistics
- Demonstrated ability to handle confidential information discreetly while maintaining high levels of professionalism
- Adept at organizing events from planning stages through execution while ensuring all details are meticulously managed
- Technical proficiency in office management tools such as DocuSign for electronic signatures and data entry systems
- Outstanding customer service skills combined with phone etiquette that fosters positive relationships internally and externally
Join us in this dynamic role where your proactive approach will empower our leadership team to achieve their goals efficiently! We value dedicated professionals who excel at multitasking in a vibrant environment—your expertise will make a meaningful impact every day.
Pay: $18.00 - $24.00 per hour
Benefits:
Work Location: In person
