City Hall Administrative Assistant

City of Hastings Minnesota
Hastings, MN

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Job Details

Part-time
$29.30 - $36.64 an hour
7 hours ago

Benefits

Wellness program
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Dependent health insurance coverage
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Excel
Microsoft Outlook
Word embeddings
English
Administrative experience
High school diploma or GED
Office experience

Full Job Description

Description

This position is responsible for providing administrative assistant duties

This is a 32-hour-per-week, benefits-eligible position.

Examples of Duties

The duties and responsibilities listed are intended only as examples of the types of work performed by employees in this position and are not intended to be all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The City reserves the right to revise or change job duties as organizational needs and job requirements change.

Answer incoming telephone calls and provide information or route calls as required.
Prepare daily deposits from departments for receipting as assigned.
Responsible for monitoring office equipment maintenance and repair.
Order office supplies and maintain inventory.
Data entry as assigned.
Assist with processing outgoing checks.
Perform notary public duties.
Responsible for the opening and closing of City Hall.
Assist with the City’s invoice payment process as assigned.
Assist with electronic payment tracking and other items as appropriate.
Assist with review, preparation, and proofreading of special projects, as needed.
Assist with permitting and licensing as appropriate.
Assist with meeting minute preparation.
Assist with room reservations for City Hall.
Assist with filing, mailing, copying, faxing, scanning, data entry, and other general office functions.
Assume all duties of City Hall Office Assistant as necessary.
Monitor the Utility Billing line as necessary.
Other tasks as assigned.

Typical Qualifications

Minimum Qualifications

High school diploma or its equivalent.
Two years of experience in an office setting.
Good verbal and written English communication skills.
Demonstrated working knowledge of Microsoft Word, Excel, and Outlook applications.

Health Benefits
Medical Insurance — Medica
We offer three plans: $4,500 HSA on the Passport Network or $3,400 HSA on the Elect Network
Single, Employee plus spouse, Employee plus child(ren), and Family coverage options are available.

For single coverage, the City pays 100% of the premium
For dependent coverage, the City pays 65% of the premium
For family coverage, the City pays 70% of the premium

The City of Hastings provides contributions to either an employee's HSA or VEBA.

Long-Term Disability - Lincoln Financial

The City pays for long-term disability for employees.

Supplemental Group Plans - MetLife

Group Accident, Hospital, and Critical Illness plans available.
Employee pays for the plan premium.

Dental Insurance - MetLife

Single, Employee + Spouse, Employee + Child(ren), and Family coverage options available.
Employee pays for the plan premium.

Vision Insurance - VSP

Single, Employee + Spouse, Employee + Child(ren), and Family coverage options available.
Employee pays for the plan premium.

Life Insurance - The Standard

The City pays for $50,000 in Basic Life insurance and AD&D.
Supplemental Life Insurance is available for the employee, their spouse, and dependent(s).

Paid Time Off
Vacation
Sick Leave
Holidays and Floating Holidays
MN Paid Family and Medical Leave

Retirement Benefits

Public Employees Retirement Association (PERA):

Membership in PERA is automatic for non-elected public employees who meet minimum salary and position eligibility requirements set by Minnesota statute. Both the employee and the City contribute to the employee’s PERA benefit.

MissionSquare:
457 Deferred Compensation
IRA

Minnesota State Retirement System:
Minnesota Deferred Compensation Plan (MNDCP)

Employee Health and Wellness
Vital WorkLife: Our employee assistance program, this plan includes:

Unlimited phone consultation

Face-to-face counseling

Nurse Peer Coaching

Educator Peer Coaching

Legal services

Financial Services

Identity theft prevention & support

Member website

Committees: Employee Advisory Committee, Safety Committee, Wellness and Recognition Committee, Tech Champs.

Medica and SCSC Wellness Programs:
Virtual Care
My Health Rewards - Personify Health
MOBE
Omada
Omada for Joint & Muscle
Ovia Health
PerkSpot
Live and Work Well
Medica CallLink

YMCA Corporate Wellness Program

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Description

Examples of Duties

Typical Qualifications

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