Job Summary
We are seeking a dynamic and detail-oriented Accounts Receivable/Payable & Payroll Administrator to join our bookkeeping team. The ideal candidate will have experience in the construction industry and be proficient in SAGE, construction software and certified payroll processing. This position is responsible for managing the company's accounts payable, receivable, payroll processing and accounting support to ensure the accuracy and integrity of financial records.
Key Responsibilities
Accounts Payable
- Process vendor invoices accurately and in a timely manner.
- Match purchase orders, invoices, and receiving documents.
- Prepare weekly check runs and electronic payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain vendor files, W-9s, and payment records.
- Ensure compliance with company policies and payment terms.
Accounts Receivable
- Prepare customer invoices, progress billings, and statements.
- Monitor aging reports and follow up on outstanding balances.
- Place collection calls and resolve customer billing issues.
- Prepare Lien waivers and maintain accurate customer records.
- Reconcile customer accounts.
Payroll Administration
- Process weekly payroll and certified payroll accurately and on schedle.
- Review employee time keeping for accuracy and completeness.
- Maintain payroll records, employee earnings, deductions and direct deposit.
- Process new hire, employee status changes, and terminations in the payroll system.
- Work with PEO to ensure payroll complies with federal, state and local regulations.
- Prepare payroll reports and assist with quarterly and year-end payroll reporting, including W2s.
- Coordinate with HR and the PEO regarding employee records and benefits deductions.
- Maintain confidentiality of all payroll information.
General Accounting
- Assist with month-end and year-end closing activities
- Reconcile bank and credit card statements.
- Maintain accurate accounting records and supporting documentation.
- Prepare financial reports as requested.
- Assist with job cost tracking and reporting.
- Support project manager with billing and project accounting.
- Perform other accounting and administrative duties as assigned.
Qualifications
- Minimum of 3 years of experience in accounts payable/receivable, payroll and certified payroll processing, for up to 50 employees.
- Proficiency with Sage Accounting Software (100 Contractor, Sage 300 CRE).
- Construction industry experience is preferred.
- Proficient in Microsoft suite of products-Excel, Word, and Outlook.
- Solid knowledge of accounts receivable management, accounts payable procedures, bookkeeping practices, and balance sheet reconciliation techniques.
- Strong knowledge of construction accounting, including job costing, retainage, and progress billing.
- Strong numeracy skills coupled with the ability to perform account analysis using Excel spreadsheets; adept at data entry and double entry bookkeeping processes.
- Excellent organizational skills with attention to detail; ability to handle confidential information discreetly.
- Effective communication skills for customer service interactions related to invoice inquiries or payment issues.
- Demonstrated ability to perform journal entries accurately while understanding debits & credits within the general ledger environment.
We are looking for a dependable and motivate IN OFFICE accounts payable/receivable payroll administrator who enjoys working in a casual fast paced construction environment. If you have experience with Sage Accounting Software, Certified Payroll and construction bookkeeping, we would love to hear from you. Join our onsite team and help support the financial success of a legacy growing company!
Pay: $18.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
