Overview
We are seeking a dynamic and organized Front Desk Secretary to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and callers alike.
Duties
- Greet visitors warmly and professionally, ensuring a positive first impression of the organization
- Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain appointment calendars, schedule meetings, and coordinate conference room bookings
- Perform data entry, filing, and document proofreading to support administrative tasks
- Assist with office management duties such as inventory control, supply ordering, and maintaining cleanliness
- Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping
- Provide customer support by addressing inquiries promptly and professionally
- Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent communication skills in both English and bilingual (specify language if applicable)
- Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and basic bookkeeping software like QuickBooks
- Demonstrated ability to manage multi-line phone systems with professionalism and efficiency
- Strong typing skills with attention to detail for proofreading and document accuracy
- Previous experience in customer service or as a personal assistant is highly desirable
- Ability to handle multiple tasks simultaneously while maintaining excellent time management skills
- Knowledge of office management procedures including filing systems and calendar management
- Familiarity with office equipment such as printers, scanners, and fax machines
Join us in creating a welcoming environment where organization meets exceptional service! This paid position offers an opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.
Job Types: Full-time, Contract
Pay: $22.95 - $27.64 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
