Hybrid - partial time on campus/partial time WFH (working/living in MA).
Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.
The Office of the Controller (OC) within the client is dedicated to supporting the teaching, research and service missions of the client community by providing efficient and effective financial and administrative services, by enabling access to information and resources, and by promoting the financial health and security of each unit and of the client as a whole.?
Reporting to the Payroll Services Manager, the I-9 Specialist is responsible for managing client’s I-9 process and compliance with the Form I-9. Work for this position is completed primarily onsite.
Specific duties include, but are not limited to:
Meets with new client employees and complete section 2 of the Form I-9 in the Equifax Electronic System on behalf of the client
Submits I-9 form to E-Verify and follows up with the employee on any issues
Maintains historical I-9 forms in accordance with USCIS regulations?
Monitors dashboards in the Equifax system and follows up with local departments as necessary
Audits electronic submissions in the Equifax system for compliance with internal policy
Assist with data entry and audit of paper I-9 forms received as we transition fully to the electronic system
Responds to email inquiries around Form I-9 completion and questions about the Equifax system
Participate in ongoing readiness activities of current I-9 files for conversion to the electronic system
Other payroll support as needed
ADDITIONAL REQUIREMENTS:
2-3 years minimum relevant work experience
Prior experience with electronic I-9 system required, Equifax preferred
Experience completing Form I-9 on behalf of the employer
Knowledge of the requirements for completion and retention of Form I-9
Experience with a variety of visa types, preferably in a College/University setting
Excellent communication, interpersonal, and organizational skills and the ability to provide information and service to a wide range of internal and external contacts with a strong customer service orientation
Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Must be detail and deadline oriented
Knowledge of Microsoft Office (Excel, Word, and Outlook) and comfort with web-based applications
Ability to remain calm in stressful situations
Notes:
Hybrid - partial time on campus/partial time WFH
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
