Job Overview
We are seeking a dynamic and bilingual Childcare Center Administrative Assistant to join our vibrant team! This role is essential in creating a welcoming and organized environment for families, staff, and visitors. You will serve as the first point of contact, managing administrative tasks with enthusiasm and professionalism. Your energy and organizational skills will help ensure smooth daily operations, allowing our childcare center to run efficiently and effectively. Fluency in both English and another language is required to foster inclusive communication with diverse families and community members.
Duties
- Greet families, visitors, and staff at the front desk with warmth and professionalism, providing excellent customer service.
- Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately.
- Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office applications.
- Handle data entry tasks such as attendance records, enrollment forms, and billing information using QuickBooks and other bookkeeping tools.
- Assist with calendar management for staff schedules, appointments, and parent meetings to ensure timely coordination.
- Support office management duties including supply inventory, document proofreading, and maintaining confidentiality of sensitive information.
- Perform clerical tasks such as photocopying, faxing, mailing correspondence, and organizing paperwork efficiently.
Skills
- Bilingual proficiency in English and another language to facilitate effective communication with diverse populations.
- Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Familiarity with QuickBooks for bookkeeping and basic office management functions.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional phone etiquette skills for handling multi-line phone systems professionally.
- Proven experience in office or administrative support roles with strong clerical skills such as filing, data entry, proofreading, and calendar management.
- Ability to demonstrate excellent time management skills while juggling multiple responsibilities seamlessly. Join us in making a positive impact on children’s lives by supporting our dedicated team through energetic service and meticulous organization!
Pay: $18.00 - $20.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Education:
Experience:
- childcare Administrative: 1 year (Required)
Language:
Location:
- Chicago, IL 60639 (Required)
Ability to Commute:
- Chicago, IL 60639 (Required)
Work Location: In person
