Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines efficient bookkeeping with comprehensive administrative support, ensuring smooth daily operations and accurate financial record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to manage multiple responsibilities with enthusiasm and precision. If you thrive in a fast-paced environment and enjoy supporting a busy office, this opportunity is perfect for you!
Duties
- Manage accounts using QuickBooks accounting software, ensuring all transactions are accurately recorded and reconciled regularly
- Handle data entry tasks with speed and accuracy, maintaining up-to-date financial records and spreadsheets
- Answer multi-line phone systems promptly, professionally directing calls and providing exceptional customer service to clients and visitors
- Assist with office management duties such as ordering supplies, maintaining filing systems, and organizing documents for easy retrieval
- Support front desk operations by greeting visitors, managing appointments, and coordinating calendar schedules for staff members
- Prepare Word processing documents, emails, reports, and proofread all correspondence for clarity and accuracy
- Provide general administrative support including photocopying, scanning, mailing, and supporting team members with various clerical tasks
Skills
- Proficiency in QuickBooks accounting software for bookkeeping & payroll tasks
- Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Experience managing multi-line phone systems and demonstrating professional phone etiquette
- Demonstrated office management experience including calendar management and document organization
- Exceptional data entry skills with high accuracy rates; familiarity with spreadsheets for tracking financial data
- Strong customer service skills to support client communication and front desk operations
- Proven ability to handle clerical responsibilities such as proofreading, word processing, and maintaining office supplies
- Time management skills to balance multiple priorities while maintaining productivity levels
Join us in a role where your organizational talents and technical proficiency will make a real impact!
Pay: $25.21 - $30.35 per hour
Benefits:
- 401(k)
- Paid time off
- Parental leave
Education:
Experience:
- QuickBooks: 1 year (Preferred)
Work Location: In person
