Executive Assistant with Billing, Accounts Payable, and Reporting Responsibilities
We are seeking a highly organized, professional, and detail-oriented Executive Assistant to provide administrative, billing, accounts payable, and daily reporting support to executive leadership. The ideal candidate will have excellent communication skills, strong follow-through, and the ability to work independently in a fast-paced environment.
Key Responsibilities
The Executive Assistant will be responsible for providing direct support to executives while also assisting with billing, accounts payable, and daily operational reporting. Responsibilities include:
- Provide high-level administrative support to executive leadership.
- Manage scheduling, calendars, correspondence, and follow-up items.
- Assist with billing, invoice review, payment tracking, and accounts payable functions.
- Maintain accurate records and assist with basic accounting-related tasks.
- Conduct daily rounds as required to observe operations, gather updates, and identify issues requiring executive attention.
- Prepare and submit clear, accurate daily reports to executive leadership.
- Communicate professionally with staff, vendors, clients, and leadership.
- Track action items and ensure timely completion of assigned tasks.
- Maintain confidentiality and handle sensitive information with discretion.
- Support special projects and other administrative duties as needed.
Qualifications
- College degree preferred, or equivalent combination of education and relevant experience.
- Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
- Experience with billing, accounts payable, invoice processing, or basic accounting functions.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to prepare clear and professional daily reports.
- Strong organizational and time-management skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Proficiency with Microsoft Office, Google Workspace, and basic accounting or billing software preferred.
- Professional, dependable, and able to communicate effectively with all levels of the organization.
Ideal Candidate
The ideal candidate is proactive, polished, and dependable, with the ability to support executives while also handling billing, accounts payable, daily rounds, and written reporting. This person must be comfortable communicating clearly, following up on details, and helping leadership stay informed and organized.
Employment Type
Full-time position. Compensation will be based on experience and qualifications.
How to Apply
Interested candidates should submit a resume and brief cover letter outlining their administrative, billing, accounts payable, and reporting experience.
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
